Rules of Procedures of the Cabinet of Ministers (2002, amended 2006)

Untitled Document

Unofficial translation

Republic of Latvia

Rules of Procedure of the Cabinet of Ministers

With the amendments set forth in

Regulations No.500 of the Cabinet of Ministers of November 4, 2002

Regulations No.645 of the Cabinet of Ministers of November 11, 2003,

Regulations No.219 of the Cabinet of Ministers of March 30, 2004,

Regulations No.300 of the Cabinet of Ministers of April 13, 2004

Regulations No.684 of the Cabinet of Ministers of August 3, 2004

Regulations No.818 of the Cabinet of Ministers of September 28, 2004

Regulations No.289 of the Cabinet of Ministers of April 26, 2005 and

Regulations No.604 of the Cabinet of Ministers of August 16, 2005

Regulations No.392 of the Cabinet of Ministers of May 16, 2006

In Rīga, March 14, 2002 Regulations No. 111 (Protocol. No. 11, § 14)

Rules of Procedure of the Cabinet of Ministers

Issued in accordance with

Article 24 of the Law

"On the Structure of the Cabinet of Ministers"

1. General Provisions

1. The present Rules of Procedure of the Cabinet of Ministers regulate the following matters of Cabinet’s internal order and procedure:

1.1 procedure of submission, progress and consideration of draft legal acts, draft policy planning documents (hereinafter in the text – policy document), informative statements, draft national positions of the Republic of Latvia on European Union matters (hereinafter in the text – national position), draft positions of the Republic of Latvia in cases considered by the European Court of Justice or in the framework of the pre-trial process of the infringement procedure provided under Article 226, 227 and 228 of the Treaty establishing the European Community (hereinafter in the text – position) considered by the Cabinet Ministers and procedure for formalisation of the adopted decisions;

1.2 procedure of consideration of new policy initiatives;

1.3 organisational procedure of State Secretaries’ meeting;

1.4 organisational procedure of meetings of the respective Committee of the Cabinet and Cabinet sittings;

1.5 organisational procedure of meetings of Parliamentary Secretaries;

1.6 procedure of official foreign business trips of members of the Cabinet or their absence due to other reasons;

1.7 . repealed

1.8 procedure of enforcement of a law, Saeima resolution, legal act issued by the Cabinet of Ministers and assignments of the Prime Minister. 

2 In accordance with authority of the Cabinet of Ministers it shall consider:

2.1 the following policy documents:

2.1.1 draft guidelines;

2.1.2 draft programme;

2.1.3 draft plan;

2.1.4 draft concept paper;

2.1.5 draft strategy of operation of a direct administration institution;

2.2 the following external legal acts:

2.2.1 international agreement or its draft;

2.2.2 draft law;

2.2.2.1 Saeima draft resolution;

2.2.3 draft regulations of the Cabinet of Ministers;

2.3 the following internal legal acts:

2.3.1 draft instruction of the Cabinet;

2.3.2 draft protocol decision of the Cabinet;

2.3.3 draft proposal of the Cabinet;

2.4 draft order of the Cabinet of Ministers;

2.5 informative statement;

2.6 draft national position;

2.7 draft position.

3. Upon submission of draft laws and draft regulations for consideration at the Cabinet of Ministers, annotation of the legal act (hereinafter in the text – annotation) shall be supplied with the following drafts:

3.1 draft laws (also upon submission of a draft law on adoption of an international agreement after signing the agreement for directing it to the Saeima);

3.2 draft regulations of the Cabinet of Ministers which are projected to be issued under the Article 81 of the Constitution of the Republic of Latvia;

3.3 draft regulations of the Cabinet of Ministers causing any fiscal effect on the state budget and municipal budgets;

3.4 draft regulations of the Cabinet of Ministers for which according to the procedure prescribed in the present Regulations the Chief of Staff of the Deputy Prime Minister, a ministry’s State Secretary, Director of the State Chancellery or Head of the Corruption Prevention and Combating Bureau (hereinafter in the text – State Secretary) has requested an annotation and for which according to the decision of the State secretaries’ meeting the annotation is to be attached.

4. Annotation shall be filled out under the procedure set in the legal acts.

5. Upon submission to the Cabinet of Ministers of a draft policy document, assessment of the effects of the measures under the policy document on the state budget and municipal budgets and information about the allotted or the needed supplementary funding shall be presented in accordance with basic principles of Chapter III of the annotation and methods for formalization of annotations stated in the legal acts.

5.1 Upon submission to the Cabinet of Ministers of draft regulations of the Cabinet of Ministers, which according to the present Regulations do not require an annotation, but with which norms of legal acts of the European Union are transposed or enforced, information about the norms to be transposed or enforced shall be presented in accordance with basic principles of Chapter V of the annotation and methods for formalization of annotations stated in the legal acts.

6. Submission of draft policy documents, draft legal acts or informative statements elaborated by Deputy Prime Minister’s Office, ministries, Secretariat of the Minister for Special Assignments, State Chancellery or Corruption Prevention and Combating Bureau (hereinafter in the text – ministry) for consideration at the sitting of the Cabinet Committee or sitting of the Cabinet of Ministers is authorised to the Prime Minister, Deputy Prime Minister, a Minister, Minister for Special Assignments or – upon coordination with the relevant ministry which is noted in the covering letter – a State Minister.

7. Heads of other state or municipal institutions, as well as non-governmental organisations have the right to submit a draft policy document, draft legal act or informative statement for consideration at the meeting of the respective Cabinet Committee or Cabinet sitting only via mediation of a Cabinet member who is politically responsible for the respective sphere.

8. If the respective Cabinet member refuses to progress the draft policy document, draft legal act or informative statement mentioned in Point 7 of the present Regulations for consideration at the Cabinet of Ministers, the head of the institution has the right to submit the above-mentioned draft together with the written refusal argued by the respective minister to the Prime Minister for final decision on further progress of the draft policy document, draft legal act or informative statement.

9. Submission of a draft legal act elaborated by a ministry to the State Secretaries’ meeting is authorised to the respective State Secretary.

10. Heads of other state or municipal institutions, as well as non-governmental organisations and other institutions have the right to submit a draft legal act for consideration at the State Secretaries’ meeting only via mediation of the State Secretary of the ministry competence of which includes matters addressed in the draft legal act. The State Secretary coordinates submission of this draft to the State Secretaries’ meeting with the respective Cabinet member noting it in the covering letter.

11. If the respective Cabinet member objects submission to the Cabinet of Ministers of a draft legal act elaborated by the institutions mentioned in Paragraph 10 of the present Regulations, the head of the institution has the right to submit the above-mentioned draft together with the written refusal argued by the respective minister to the Prime Minister for final decision on further progress of the draft policy document, draft legal act or informative statement.

11.1 The ministry is responsible for informing the society and mass media about the draft to be considered at the Cabinet of Ministers and about significant changes made to the draft in all stages of coordination and consideration laid down by the present Regulations. The ministry assesses the need to inform the society and mass media and prepares information for the press.

11.2 The procedure according to which the ministry prepares, formalizes and distributes information to the society and mass media about the draft to be considered at the State Secretaries’ meeting, the meeting of the Cabinet Committee or the sitting of the Cabinet of Ministers and decisions adopted concerning this draft, is laid down in an instruction of the Cabinet of Ministers.

12. Procedure of electronic circulation of documents identified in the present Regulations shall be/ is determined by the instruction of the Cabinet of Ministers.

12.2 If the total amount of a policy document does not exceed 10 pages, the summary mentioned under Sub-paragraph 12.1 is not necessary.

2. Policy Documents Considered by the Cabinet of Ministers 

2.1 General

12.1 Draft policy documents considered by the Cabinet of Ministers shall consist of:

12.1 1 summary (recommended amount – not more than two pages) including indication of:

12.1 1.1 essence of the issue in question;

12.1 1.2 solution(s) suggested;

12.1 1.3 supplementary funding needed for implementation of the policy document, and source of the funding;

12.1 2 informative part (to be included in an appendix) according to the structure prescribed by Paragraph 17, 21, 24 and 28 in line with the respective type of the policy document, and a contents index of the informative part if its amount exceeds 10 pages.

13. If it is necessary to amend a policy document approved by the Cabinet of Ministers, the respective ministry shall submit to the Cabinet of Ministers a draft order on amendments to the policy document, as well as the policy documents with its amendments. In the covering letter, the submitter shall provide substantiation for suggested amendments.

14. The requirements set for formalisation of draft policy documents (Paragraphs 12.1, 17, 21, 24) shall not be applied if the requirements stipulated in an international agreement, law or legal act of the Cabinet of Ministers differ from the requirements of the present Regulations. The draft order on approval of the respective policy document by the Cabinet of Ministers shall include indication of the paragraph (section or article) of an international agreement, law or legal act of the Cabinet of Ministers, which provides for authorisation to the Cabinet of Ministers.

2.2 Guidelines

15. Guidelines constitute a policy document covering basic principles of the government, development objectives and priorities in a selected area. Guidelines shall be elaborated for development of a new policy, as well as in case if the policy of the respective area is unclear or the approved policy undergoes substantial changes.

16. Guidelines are a medium-term (for five years) or a long-term (for 10 or more years) policy document. Provided a certain reason, guidelines may be set for a shorter or longer period. Long-term guidelines might not foresee linking with funding.

17. Informative part of draft guidelines shall include:

17.1 description of the situation;

17.2 defining of the problems that require specific governmental policy in order to solve them;

17.3 basic principles of the policy;

17.4 policy objectives;

17.5 results of the policy and indicators of achievement;

17.6 activity lines for attaining the objectives and results;

17.7 assessment of the impact on state budget and municipal budgets;

17.8 plans for further activities;

17.9 procedure of reporting and assessment;

17.10 linking of the guidelines with priorities laid down in development programmes and strategies of planning regions. 

18. Cabinet’s draft order on the respective guidelines shall indicate the approved activity line or the approved activity line option (if the guidelines provide for activity line options), the institution in charge of implementation of the guidelines, term for submission to the Cabinet of Ministers of a programme or plan for implementation of the guidelines, further tasks on production of further draft policy documents or draft legal acts assigned to the respective institutions, term for submission to the Cabinet of Ministers of a report on implementation of the guidelines, as well as the policy documents that are admitted invalid.

2.3 Programme

19. Programme is a policy document of a specific area that determines activity lines, main objectives and results to be attained in the development of this area, and is produced for implementation of the basic policy guidelines approved by the Cabinet of Ministers.

20. Programme is a medium-term (for five years) policy document that corresponds to the medium-term budgeting cycle. Provided a certain reason, guidelines may be set for a shorter or longer period.

21. Informative part of a draft programme shall include:

21.1  linking of the programme with the governmental and ministerial priorities and the policy documents approved, as well as priorities laid down in development programmes and strategies of planning regions;

21.2  programme objectives and sub-objectives;

21.3  expected policy results and performance results;

21.4  indicators of achievement concerning the policy results and performance results;

21.5  main tasks for attaining the needed outcome of the programme;

21.6  scheduling of implementation;

21.7  planning of basic funding and supplementary funding in order to be proportional to the tasks assigned;

21.8  authorities in charge of fulfilment of the tasks;

21.9 procedure of reporting and assessment.

22. Cabinet’s draft order on the respective programme shall indicate the approved activity line and tasks or the approved option of the activity line and tasks (if the programme provides for options), the institution in charge of implementation of the programme, term for submission to the Cabinet of Ministers of an informative statement on implementation of the programme, as well as those programmes that are admitted invalid. Cabinet’s draft order may provide for a task to produce and submit to the Cabinet of Ministers a draft plan on implementation of the respective programme.

2.4 Plan

23. Plan is an activity-planning document produced on the assignment of the Cabinet of Ministers for realisation in a specific area that provides for a set of specific measures for implementation of the basic policy guidelines or a programme approved by the Cabinet of Ministers or for fulfilment of the task assigned by the Cabinet of Ministers. The plan is prepared for a period set by the Cabinet of Ministers.

24. Informative part of a draft plan shall include:

24.1 political objectives, activity lines, tasks and expected results stipulated in the respective guidelines and programme;

24.2measures for attaining the objectives and fulfilling tasks, and indicators of achievement;

24.3 terms for realisation of the measures;

24.4 basic funding and supplementary funding for realisation of the measures;

24.5 institutions responsible for realisation of the measures;

24.6 procedure of reporting and assessment.

25. Cabinet’s draft order on the respective plan shall indicate the institution in charge of implementation of the plan guidelines, and term for submission to the Cabinet of Ministers of an informative report on realisation of the plan, as well as those plans that are admitted invalid.

26. Measures requiring supplementary funding shall be indicated separately in a paragraph of the informative part of the draft plan.

2.5 Concept paper

27. Concept paper is a document intended for the policy-making process on those activities needed in order to address a particular issue, and is produced before drawing up draft legal acts in order to provide a decision concerning the respective issue. Concept paper is prepared if several different options to solve the issue exist and none of them has been mentioned in the basic policy guidelines approved for the respective area, as well as if there is a need for a conceptual agreement on the essence of the draft legal act.

28. Informative part of a draft concept paper shall include:

28.1 definition of the problem and its detailed description;

28.2 indication of the policy documents and legal acts that are related to solving the particular problem;

28.3 suggested solution of the problem including the expected impact if the problem is not addressed;

28.4 problem solving options (specifying social and economic impact and financial impact of each option on the state budget and municipal budgets and entrepreneurship) and respective problem solving phases;

28.5 description of the needed legal acts specifying the main ideas in the legal acts, and proposals on institutions in charge of drawing up these legal acts;

28.6 if necessary, procedure of reporting and assessment;

29. Cabinet’s draft order on the respective concept paper shall indicate the approved problem solving option, institution in charge of implementation of the concept paper, tasks and terms for the respective institutions to produce draft legal acts, as well as those concept papers that are admitted invalid.

2.6. Strategy of Operation of a Direct Administration Institution

 29.1 Strategy of operation of a direct administration institution (hereinafter in the text – operational strategy of the institution) is a policy document that ensures medium term planning of operation of a direct administration institution in the policy areas under its competence in connection with policy documents adopted in the particular sector. Operational strategy of the institution serves as the basis for current year’s application for budget of the respective direct administration institution.

29.2 The draft operational strategy of an institution comprises the following chapters:

29.1. Informative part, which includes information about the following aspects of the direct administration institution:

29.1.1. objectives of operation, authorisation of its operation (competence, mandate);

29.1.2. assessment of operational environment and operational capacity;

29.1.3. main tasks, lines of activity, measures;

29.2. programme part of operational strategy of the institution, which is a summary of all programmes (subprogrammes) implemented by the particular direct administration institution according to its lines of activity. Each programme (subprogramme) of operational strategy of the institution corresponds to a separate state budget programme (subprogramme). Each programme (subprogramme) of operational strategy of the institution includes:

29.2.1. description of the situation;

29.2.2. a list of laws and regulations and policy documents in the area of operation of the programme;

29.2.3. objectives of the programme and policy guidelines;

29.2.4. expected policy results and performance results of the programme, its indicators of achievement for the medium term. If necessary, policy results and performance results are reflected in A and B variants according to the amount of existing (A variant) and additionally necessary (B variant) funding;

29.2.5. activities for improving operational capacity;

29.2.6. new policy initiatives necessary for implementing the programme, their description and assessment of additionally necessary funding according to the performance result set in B variant;

29.2.7. list of main draft laws and regulations and draft policy documents to be developed according to the programme;

29.2.8. planned instruments and system for implementation of the programme;

29.2.9. funding of the programme;

29.3. appendices of operational strategy of the institution, which include:

29.3.1. list of all new policy initiatives necessary for implementing programmes (subprogrammes) by their priority;

29.3.2. . list of all main draft laws and regulations and draft policy documents to be developed for the implementation of programmes (subprogrammes).

29.3 Operational strategy of the institution is submitted to the Cabinet of Ministers once every three years by March 1 of the respective year. If necessary, an updated draft of the operational strategy of the institution can be submitted to the Cabinet of Ministers. An updated annual list of new policy initiatives is submitted to the Cabinet of Ministers in accordance with the procedure laid down in Chapter 5 of the present Regulations.

29.4 The draft order of the Cabinet of Ministers on the respective operational strategy of the institution can include tasks for implementing the strategy.

3. International Agreement or Their Drafts to be Considered by the Cabinet of Ministers

30. If the international agreement or its draft is not to be ratified in the Saeima, the Cabinet of Ministers in accordance with the regulations of the Cabinet of Ministers shall approve it. If it is planned to sign the above-mentioned agreement or its draft, the ministry also attaches a draft letter of authorisation, except for cases when the authorisation is provided by the law.

31. If the international agreement is to be adopted by the Saeima without signing it, the Cabinet of Ministers adopts a draft law on approval of the above-mentioned agreement.

32. If the international agreement is to be approved by the Saeima upon signing it, the Cabinet of Ministers shall accept an order on joining the agreement or its draft, as well as accepts a draft law on approval of the above-mentioned agreement. The Ministry attaches to the draft law a draft letter of authorisation, except for cases when the authorisation is provided by the law. Upon signing the international agreement the submitter submits to the State Chancellery a copy of the signed agreement (in cases provided by the present regulations – also a translation) or a copy of approval of joining the international agreement, a draft law on approval of the agreement in the Saeima and annotation of the draft law.

33. If the international agreement or its draft is planned for signing in several languages one of which is Latvian, and in case of disputes, no language has a priority, it has to be submitted in Latvian.

34. If the international agreement or its draft is planned for signing in several languages one of which is Latvian, and in case of disputes one language has a priority, it shall be submitted only in Latvian.

35. If the international agreement or its draft is planned for signing in a foreign language, it has to be submitted in the denoted language with a translation into Latvian.

35.1 Upon signing the international agreement its original copy and translation (if the agreement is not signed in Latvian) within ten working days shall be submitted for storage at the Ministry of Foreign Affairs, also sending to the Ministry of Foreign Affairs electronic versions of the agreement and its translation.

35.2 The Ministry of Foreign Affairs via the newspaper Latvijas Vēstnesis shall inform about entering into effect of the agreement and publish texts of the international agreements identified in Paragraph 30 of these Regulations (in compliance with Paragraphs 33, 34 and 35 of these Regulations).

4. Informative Statement Considered by the Cabinet of Ministers

36. Informative statement is information or a report on progress in solving a problem under Cabinet’s competence, on implementation of a policy document accepted by the Cabinet of Ministers or enforcement of a legal act, or on problems in a specific field.

37. Informative statement is prepared upon ministry’s own initiative or on the assignment of the Prime Minister, as well as in cases when it is a task assigned in the protocol decision of a Cabinet sitting or meeting of the respective Cabinet Committee, in policy document or legal act.

37.1 Ministry prepares an informative statement also before informal meetings of the Council of the European Union and includes in it guidelines binding for the representative of the Republic of Latvia on the items of agenda of the particular meeting. To this informative statement, the draft protocol decision of the sitting of the Cabinet of Ministers is attached, in which the authorisation to represent the Republic of Latvia in the particular meeting of the Council is indicated.

38. Informative statement shall be considered at the Cabinet’s sitting if the draft protocol decision of the Cabinet’s sitting stipulates further activities of the respective institutions with regard to the above-mentioned statement. If no further activities are planned, further progress of the informative statement in the Cabinet of Ministers shall be determined by the Prime Minister.

4.1 National Positions and Positions to be Considered at the Cabinet of Ministers

38.1 Draft national position is developed and coordinated according to the procedure laid down in laws and regulations on development, coordination, approval and representation of national positions.

38.2 To the draft national position, the draft protocol decision of the sitting of the Cabinet of Ministers is attached, in which the authorisation to represent the Republic of Latvia in the institution of the European Union is indicated.

38.3 A position is an official opinion of the Republic of Latvia in cases considered by the European Court of Justice or in the framework of the pre-trial process of the infringement procedure provided under Article 226, 227 and 228 of the Treaty establishing the European Community.

38.4 The draft position is developed and coordinated according to the procedure laid down in laws and regulations on development and approval of positions.

38.5 To the draft position, the draft protocol decision of the sitting of the Cabinet of Ministers is attached, in which the authorisation to represent the Republic of Latvia in the European Court of Justice is indicated (if the position of the Republic of Latvia in the European Court of Justice is approved).

5. Procedure of Consideration of New Policy Initiatives

39. New policy initiatives are projects and activities that follow from the policy documents approved and legal acts adopted by the Cabinet of Ministers in the previous business year, and that require supplementary funding.

40. When approving a draft policy document or adopting a draft legal act containing new policy initiatives, the Cabinet of Ministers decides on inclusion of the planned projects and activities in the annual list of new policy initiatives.

41. If the Cabinet of Ministers has not decided otherwise, the ministry by March 1 of each year collects the approved new policy initiatives, arranges them by priority and submits them to the Ministry of Finance and the State Chancellery together with information about the new policy initiatives in the respective programme (subprogramme) approved in the previous year to which supplementary funding has been allocated.

42. If necessary, activities for improving the operational capacity of a public administration institution and activities for expansion of functions can also be included in the list.

43. When summarizing new policy initiatives, ministries may evaluate policy documents identifying priority lines of activity and costs of their implementation, and include a part of the projects and activities provided in the respective policy document as the new policy initiative in the annual list of new policy initiatives.

44. The Ministry of Finance and the State Chancellery according to their competence evaluate the new policy initiatives included in the annual list of new policy initiatives.

45. The Ministry of Finance submits to the Cabinet of Ministers an informative statement coordinated with the State Chancellery on new policy initiatives included in the annual list of new policy initiatives, and prepares a draft list of new policy initiatives (by priority).

46. The Cabinet of Ministers decides on approving the annual list of new policy initiatives. The Minister for Finance uses the annual list of new policy initiatives in development of the draft law on state budget.

47. If projects and activities submitted by ministries are not included in the annual list of new policy initiatives and the draft law on state budget, the Cabinet of Ministers assigns the ministry to prepare and to submit to the Cabinet draft amendments in the respective legal act setting a different term for entering into effect or changing the norms that require additional funding, or reviewing their topicality.

48. The prepared draft laws on amendments in the respective laws are included in the portfolio of the draft law on budget and submitted to the Cabinet of Ministers according to the procedure set in the present Regulations.

49. If the suggestion to include funding needed for implementation of the policy document into the draft law on state budget is not approved, the respective ministry may propose to include the projects and activities planned in the policy document in the list of new policy initiatives for next year.

6. Registration, Announcement and Coordination of Draft Policy Documents and Draft Legal Acts

50. The State Secretaries’ meeting is organised and chaired by the Director of the State Chancellery and takes place every week, usually on Thursdays. In case of absence of the Director of the State Chancellery, the organiser and chairman of the meeting is the person who replaces the Director of the State Chancellery (hereinafter referred to as chairman of the meeting).

51. The following persons may participate in the State secretaries’ meeting:

51.1 with the right of vote – Chief of Staff of the Deputy Prime Minister, State Secretaries, Heads of the Secretariats of the Minister for Special Assignments, Director of the State Chancellery and Head of the Corruption Prevention and Combating Bureau (hereinafter referred to as voting participants);

51.2 in the advisory capacity – officials of the State Chancellery, representative of the State Control, representative of the General Prosecutor’s Office, Parliamentary Secretaries, representative of the Latvian Association of Local Governments, representative of the Public Services Regulatory Committee, representative of the National Trilateral Cooperation Council, representative of the National Regional Development Council, and representative of non-governmental organisations;

51.3 in advisory capacity – other persons invited by the Director of the State Chancellery (in relation to the agenda).

52. State Secretaries’ meeting:

52.1 approves the list prepared by the State Chancellery of the submitted policy documents and draft legal acts and of cancelling of the announced drafts;

52.2 considers report of the State Secretary on the submitted draft policy document and, if necessary, on draft legal act;

52.3 decides on the necessity of public discussion and on the appropriate way to perform such a discussion, necessity of an annotation or necessity to supplement the explanatory note for the submitted draft legal acts if such is requested by a member of the meeting;

52.4 prior to consideration by the Cabinet of Ministers considers those draft legal acts that cannot be regarded as coordinated in accordance with Paragraphs 80 and 87 of the present Regulations;

52.5 considers issues related to progress in fulfilment of the assignments given in laws, Saeima decisions, legal acts of the Cabinet of Ministers and orders (resolutions) of the Prime Minister;

52.6 upon suggestion of the State Secretary of the Ministry of Economics decides on necessity to submit a draft legal act to the Ministry of Economics in order to provide information to the European Commission under the Instruction of the Cabinet of Ministers on the procedure prescribed for public administration institutions for submission of information on draft technical regulations (hereinafter in the text – Cabinet’s Instruction on announcement of draft technical regulations).

52.7 upon suggestion of the State Secretary of the Ministry of Finance decides on necessity to submit a draft legal act to the Ministry of Finance in order to send it to the European Central Bank in accordance with the legal act on the procedure how public administration institutions coordinate draft legal acts with the European Central Bank (hereinafter in the text – procedure for coordination of draft financial regulations).

52.8 may decide on provision of information to the society and mass media on the draft (paragraph 11.1 of the present Regulations).

53. Director of the State Chancellery approves the agenda of State Secretaries’ meetings.

54. In accordance with Paragraph 116 of the present Regulations the meeting makes decisions on issues under competence of State Secretaries by agreement or voting, if such is requested by a voting participant of the meeting.

55. In cases of voting in accordance with Paragraph 54 of the present Regulations, the meeting makes decision by simple majority vote. In case the votes are equal, the Chairman’s opinion decides the outcome.

56. A person appointed by the Director of the State Chancellery makes minutes of the State Secretaries’ meeting. The minutes include names of persons participating and speaking about the relevant question, decisions and presentation of different opinions. The minutes of the State Secretaries’ meeting shall also include record of the institutions mentioned in Paragraph 78 of the present Regulations, which according to Paragraph 61 of these Regulations have refused to provide opinions on the announced draft.

57. The chairman signs protocol of the State Secretaries’ meeting not later than next working day after the meeting. Next day after the meeting, the State Chancellery sends the protocol of the State Secretaries’ meeting to State Secretaries, other persons and institutions (according to the list prepared by the Director of the State Chancellery). If State Secretaries’ meeting adopts a decision on the necessity of a public discussion on the draft announced, the State Chancellery shall place a respective announcement in its Internet homepage and provide information on how this discussion would be performed.

58. Voting participants of the State Secretaries’ meeting have the right within two working days upon receiving the meeting’s minutes to submit a written objection to the content of the above-mentioned minutes providing a correct wording for the amended protocol decision. These amendments are considered at the next State Secretaries’ meeting.

6.1 Registration, Announcement and Cancellation of Drafts

59.  In order to register new drafts for announcement at the State Secretaries’ meeting, two business days prior to the State Secretaries’ meeting (Tuesdays, until the noon) voting participants shall electronically submit to the State Chancellery an application indicating all new drafts notified by the ministry (Appendix 1), as well as texts of draft policy documents and draft legal acts and their annotations mentioned in the application. In the application, the policy area of the draft is indicated according to the classification of policy areas (Appendix 4). If no annotation is required for the respective draft legal act (except for draft legal acts on the respective policy documents), an explanatory note signed by the State Secretary shall be submitted with a brief summary, substantiation of the draft and indication on its impact upon state and municipal budgets, as well as information on transposition or enforcement of norms of legal acts of the European Union (the explanatory note shall include generally available information only). Applications received at the State Chancellery later than the deadline mentioned in this Paragraph are immediately sent back to the ministry.

59.1 In order to cancel drafts announced at the State Secretaries’ meeting, the voting members shall electronically submit to the State Chancellery the information specified in Section II of the Appendix 1 for its inclusion in the agenda of the respective State Secretaries’ meeting.

60. The State Chancellery places the draft and related documents on the Internet homepage of the Cabinet of Ministers (Wednesdays, until 9 a.m.). The draft is regarded as registered from the moment when it is placed on the Internet homepage of the Cabinet of Ministers.

61. If a ministry represented by a participant of the State Secretaries’ meeting or another institution is not mentioned in the submitted application and wishes to give an opinion on the notified draft, or if the respective ministry or other institution is indicated in the application, yet it is not willing to give an opinion, then a day before the State Secretaries’ meeting (Wednesdays, until 3 p.m.) it submits to the State Chancellery information about additional application to give opinion or about refusal to give an opinion. Ministry or another institution may not refuse to give an opinion if the respective draft concerns issues in its competence, except for institutions mentioned in Paragraph 78 of the present Regulations or other institutions, if they identify that the draft with an annotation does not concern the sphere identified in the respective part of the annotation.

62. Voting member of the State Secretaries’ meeting has the right a day before the meeting (Wednesdays, until 3 p.m.) to submit to the State Chancellery annotation request for any draft regulations of the Cabinet of Ministers. The State Chancellery immediately sends it to all participants of the meeting.

63. The State Chancellery gathers the registered and cancelled drafts and prepares a list for consideration at the State Secretaries’ meeting.

64. During the State Secretaries’ meeting the respective State Secretary shall present an informative statement on the registered draft policy documents and, if necessary on the registered draft legal acts, by describing essence of the respective draft.

65. The State Secretaries’ meeting considers and approves the list of the registered and cancelled drafts prepared by the State Chancellery and decides on the necessity of public discussion and necessity of an annotation (Paragraph 62 of the present Regulations), or on necessity to elaborate the explanatory note on the registered draft legal acts, as well as, if necessary, on the term for presentation of opinion and preparation of the annotation or supplement of the explanatory note.

65.1 Upon suggestion of the State Secretary of the Ministry of Economics the State Secretaries’ meeting may decide that a draft legal act is to be submitted to the Ministry of Economics in order to provide information to the European Commission under Cabinet’s Instruction on announcement of draft technical regulations.

65.2 Upon suggestion of the State Secretary of the Ministry of Finance the State Secretaries’ meeting may decide that a draft legal act is to be submitted to the Ministry of Finance in order to send it to the European Central Bank in accordance with procedure for coordination of draft financial regulations.

66. The registered draft shall be regarded as announced and term for presentation of the opinion shall start two business days after the State Secretaries’ meeting (Mondays, at 9 a.m.) which considered and approved the list of registered drafts, if not otherwise decided at the State Secretaries’ meeting. The opinion has to be presented on the draft placed on the Internet homepage of the Cabinet of Ministers. Draft’s author shall electronically send documents that prove legality of the legal relations prescribed by the respective draft legal act to the persons who have presented opinions upon these documents are announced according to a respective note in the minutes of the State Secretaries’ meeting.

67. The draft announced in the State Secretaries meeting has to be submitted to the State Chancellery not later than within six months. Upon expiry of the term, the State Chancellery submits to the State Secretaries’ meeting a proposal to cancel the respective draft. If the draft is still of importance to the ministry, it has to be announced repeatedly.

67.1 The draft legal act, which is to be submitted to the Ministry of Economics in order to provide information to the European Commission under Cabinet’s Instruction on announcement of draft technical regulations, shall be submitted to the State Chancellery not later than within six months since expiry of the suspension period for progressing of the draft legal act in question.

67.2 The draft legal act, which is to be submitted to the Ministry of Finance in order to send it to the European Central Bank in accordance with procedure for coordination of draft financial regulations, shall be submitted to the State Chancellery not later than within six months since expiry of the suspension period for progressing of the draft legal act in question.

68. If the State Secretaries’ meeting decides that the registered draft needs an annotation, the registered draft cannot be regarded as announced. The annotation has to be prepared and submitted to the State Chancellery within two months or in the term specified in the protocol of the State secretaries’ meeting. The State Chancellery includes the registered draft in the list for consideration at the next State secretaries’ meeting when the State Chancellery receives the annotation.

69. If the ministry does not submit to the State Chancellery the annotation in the term specified in Paragraph 68 of the present Regulations, The State Chancellery terminates control of the registered draft and sends a respective notice about this to the State Secretary.

6.2 Coordination of Drafts

70. Upon announcement the draft policy document or draft legal act has to be coordinated with ministries and other institutions identified in the protocol of the State Secretaries’ meeting. In relation to international agreements or their drafts the coordination process has to be performed in accordance with conditions of Paragraphs 33, 34 and 35 of the present Regulations.

71. The ministries and other institutions identified in the protocol of the State Secretaries’ meeting coordinate draft policy documents or draft legal acts:

71.1 when presenting an opinion which includes evaluation of the draft policy document or draft legal document or its annotation and, if appropriate, objections or proposals. If the project is accepted without objections, this is noted in the opinion (a positive opinion) or approved by a signature of the head of respective institution on the draft and annotation;

71.2 when organising an interdepartmental (interinstitutional) meeting if in editing the draft policy document or draft legal act objections expressed in the opinion are not observed or observed partly.

72. Opinion shall be presented in two weeks’ time (if the State Secretaries’ meeting has not set another term) from the day of draft announcement (Paragraph 66 of the present Regulations). If the ministry or another institution (including ministries and other institutions mentioned in Paragraph 73 of the present Regulations) has not presented the opinion in the above-mentioned term, the draft is regarded as coordinated.

73. Opinion on draft policy document and draft legal act is needed from:

73.1 the Ministry of Finance;

73.2 the Ministry of Justice;

73.3 the State Chancellery – on any draft policy document, as well as on a draft legal act relating to public administration;

73.4 repealed;

73.5 the Ministry of Foreign Affairs – on international agreement or its draft;

73.6 the State Control if the draft policy document or draft legal act is related to state and municipal revenues and expenditures and projects activities with state or municipal property, as well as with the use of funding granted by the European Union and other international organisations;

73.7 the Latvian Association of Local Governments if according to the Law “On Municipalities” the draft policy document or draft legal act has to be coordinated with a public organisation of municipalities;

73.8 the Public Services Regulatory Committee if the draft legal act is related to regulation of public services;

73.9 National Regional Development Councils if the draft policy document or draft legal act is related to regional development and territorial planning;

73.10 the National Trilateral Cooperation Council if the draft is related to interests of the employers and the employees;

73.11.1 Joint Strategy and Development Council of the National Economy if the draft policy document or draft legal act is related to fostering of development of economy and enhanced coordination;

73.11 institutions mentioned in Paragraph 78 of the present Regulations if according to the Regulations the draft legal act needs an attached annotation;

73.12 other ministries competence of which directly covers the draft.

74. Opinion has to be presented on every draft policy document and every draft legal act separately. The respective State Secretary or the head of institution presenting the opinion signs the opinion. In the Ministry of Justice, the opinion can also be signed by the Deputy Secretary of State on Legislation. The opinion also has to include a reference to its producer.

75. A common opinion is presented:

75.1 on the draft policy document and the attached draft legal act (Paragraphs 13, 18, 22, 25, 29 and 29.4 of the present Regulations);

75.2 on the draft legal act and its annotation or explanatory note;

75.3 on the international agreement or its draft and the attached draft legal act and its annotation or explanatory note (Paragraphs 30, 31 and 32 of the present Regulations);

76. In the opinion the ministry or another institution:

76.1 in compliance with its competence presents grounded objections for which coordination has to lead to an agreement;

76.2 proposals having recommendatory nature;

76.3 specifies the supported option if the draft provides several options for solution.

77. If the opinion of the ministry or another institution is not structured in accordance with the requirements of Paragraph 76 of the present Regulations, it has the status of recommendation.

78. The submitter is responsible for the wording of the annotation. When examining the annotation attached to a draft legal act, the ministry or another institution shall provide a general assessment in its opinion. According to their competence respective parts of the annotation are examined by the following ministries or other institutions:

78.1 the State Chancellery – Chapter I, VI and VII of the annotation;

78.2  the Ministry of Economics – Paragraphs 1 and 2 of Chapter II of the annotation;

78.3  the Ministry of Welfare, Ministry of Health and Ministry of Children and Family Affairs – Paragraph 3 of Chapter II of the annotation;

78.4  the Ministry of Environment – Paragraph 4 of Chapter II of the annotation;

78.5  the Ministry of Finance – Chapter III of the annotation;

78.6  the Ministry of Justice – Chapter IV and Paragraphs 1 and 4 of Chapter V of the annotation;

78.7  the Ministry of Foreign Affairs – Paragraphs 2 and 3 of Chapter V of the annotation;

78.8 the Secretariat of the Minister for Special Assignments for Society Integration Affairs – Chapter VI and VII of the annotation;

78.9 the Ministry of Regional Development and Local Governments – Paragraph 1 of Chapter VII of the annotation.

79. If opinions on the draft policy document or draft legal act express objections or proposals, the ministry that has submitted the draft (hereinafter referred to as “the ministry in charge”) examines them, elaborates the draft and prepares a statement on the objections expressed in the opinions (see Appendix 2) (hereinafter referred to as “statement”). The statement shall summarize all the objections on the respective draft’s paragraph (section) expressed by the ministries and other institutions.

80. If ministries and other institutions accept the draft policy document or draft legal act without objections (a positive opinion) or opinions include only proposals, the draft shall be regarded as coordinated and in accordance with the procedure prescribed in the these Regulations the ministry in charge shall prepare the draft for submission to the meeting of the Cabinet Committee or the sitting of the Cabinet of Ministers.

80.1 If the draft legal act, which has been coordinated under Paragraph 72 or 80 of the Regulations, is to be submitted to the Ministry of Economics in order to inform the European Commission, its consideration at the Cabinet of Ministers shall be postponed for a certain period of time in accordance with Cabinet’s Instruction on announcement of draft technical regulations.

80.2 If the draft legal act, which has been coordinated under Paragraph 72 or 80 of the Regulations, is to be submitted to the Ministry of Finance in order to send it to the European Central Bank, its consideration at the Cabinet of Ministers shall be postponed for a certain period of time in accordance with procedure for coordination of draft financial regulations.

81. If opinions of the ministries and other institutions include objections on the respective draft policy document or draft legal act, the ministry in charge, upon examining the objections, shall within a week’s time upon expiry of the term for submission of objections send the elaborated draft policy document or draft legal act to those ministries and other institutions that submitted their opinions. If the ministry in charge has integrated the objections of the respective ministries and other institutions and within three business days upon delivery of the elaborated draft and statement none of the ministries or other institutions has presented objections on the elaborated draft, it shall be regarded as coordinated and in accordance with the procedure prescribed in the these Regulations the ministry in charge shall prepare the draft for submission to the meeting of the Cabinet Committee or the sitting of the Cabinet of Ministers.

82. In order to agree on the disregarded or partly applied objections, the ministry within two weeks’ time upon the expiry of the term for submission of opinions organises a joint interdepartmental (interinstitutional) meeting. The ministry in charge sends information about the meeting to the ministries and other institutions that have prepared the opinions not later than five working days before the meeting including issues to be considered.

83. It is compulsory to invite to the interdepartmental (interinstitutional) meeting authorised representatives of those ministries or other institutions whose objections the ministry in charge has disregarded or applied just partly. If representatives of the respective ministry or another institution do not attend the meeting, its objections are regarded as cancelled.

84. Protocol of the interdepartmental (interinstitutional) meeting (see Appendix 3) shall include:

84.1 issues agreed during the meeting (specifying a precise wording of a paragraph (article) of the draft legal act or wording of the draft policy document), as well as issues which were not indicated in the opinion of the ministry or another institution, yet which were expressed as objections during an interdepartmental (interinstitutional) meeting;

84.2 issues on which no agreement was reached (specifying opinions of the respective institutions), as well as issues which were not indicated in the opinion of the ministry or another institution, yet which were expressed as objections during an interdepartmental (interinstitutional) meeting;

84.3 the ministries or other institutions mentioned in Point 83 of the present Regulations representatives of which do not attend the meeting.

85. The minutes of the inter-ministerial (inter-institutional) meeting shall be signed by the chairperson of the meeting – representatives of the ministry in charge – and those participants whose opinion is included in the minutes. If several representatives of a ministry or other institution are present, only one of them shall sign the minutes. The ministry in charge shall send the minutes to the ministries and other institutions that have provided opinions on the draft.

85.1 If a representative of the respective ministry or other institution, whose opinion is included in the minutes as specified in Paragraph 85 of the Regulations, has not signed the respective minutes, the ministry in charge shall indicate this fact in the minutes and it shall be considered that no agreement has been reached with the Ministry or other institution regarding the draft in question and that the draft is to be submitted to the State Secretaries’ meeting. The ministry in charge shall be authorised to organise a repeated inter-ministerial (inter-institutional) meeting under the procedure prescribed in the Regulations.

86. The ministry in charge:

86.1 specifies the draft policy document or the draft legal act and its annotation or explanatory note, as well as the statement in accordance with the decisions adopted at the interdepartmental (inter-institutional) meeting;

86.2 sends the elaborated draft policy document or draft legal act and its annotation or explanatory note and the statement to all the institutions that have provided their opinions about the draft;

86.3 in accordance with the procedure set in the present Regulations prepares the draft for submission to the Cabinet of Ministers.

87. If at the interministerial (interinstitutional) meeting an agreement is reached with regard to all objections and if within three working days upon the delivery of the elaborated draft no opinions with objections are received from the institutions mentioned in Sub-Paragraph 86.2 of the present Regulations that have not participated in the interministerial (interinstitutional) meeting and that initially presented a positive opinion or an opinion with proposals, the draft shall be regarded as coordinated and shall be submitted for consideration at the sitting of the Cabinet of Ministers. If opinions with objections are received, the draft legal act has to be submitted to the Committee of the Cabinet of Ministers or Cabinet sitting respectively. If opinions with objections are received and are considered, the ministry in charge shall submit the draft for consideration at the State Secretaries’ meeting, or it is authorised to held a repeated meeting for cooperation at the interministerial (interinstitutional) level. If no agreement is reached at such interministerial (interinstitutional) meeting, the draft shall be submitted for consideration at the State Secretaries’ meeting.

87.1 If the draft legal act, which has been coordinated under Paragraph 87 of the Regulations, is to be submitted to the Ministry of Economics in order to inform the European Commission, its consideration at the Cabinet of Ministers shall be postponed for a certain period of time in accordance with Cabinet’s Instruction on announcement of draft technical regulations.

87.2 If the draft legal act, which has been coordinated under Paragraph 87 of the Regulations, is to be submitted to the Ministry of Finance in order to send it to the European Central Bank, its consideration at the Cabinet of Ministers shall be postponed for a certain period of time in accordance with procedure for coordination of draft financial regulations.

7. Submission of Draft Policy Documents, Draft Legal Acts, Informative Statements, Draft National Positions and Draft Positions

88. The following documents shall be submitted to the Cabinet of Ministers shall be submitted:

88.1 draft policy document taking into consideration the condition that the term set in Paragraph 67 of the present Regulations from the time of its announcement at the State Secretaries’ meeting till its submission to the Cabinet of Ministers has not expired;

88.2 draft legal act taking into consideration the condition that the term set in Paragraphs 67, 671 and 67of the present Regulations from the time of its announcement at he state secretaries’ meeting till its submission to the Cabinet of Ministers has not expired;

88.3 informative statement – in accordance with Paragraphs 37 and 37. of the present Regulations;

88.4 draft national position – in accordance with Paragraph 38. of the present Regulations;

88.5 draft position – in accordance with Paragraph 38. of the present Regulations.

89. Circulation of the submitted document is organised by the State Chancellery.

90. The submitted draft policy document, draft legal act, informative statement, draft national position or draft position is registered in the structural unit of the State Chancellery determined by the Director of State Chancellery. If the State Chancellery finds unconformity with the requirements on drawing up, formalisation and electronic circulation of documents and the procedure of draft coordination and submission, the draft is not registered and it shall be sent back to the ministry in charge together with the attached materials providing a grounded reason.

91. If in relation to the draft legal act amendments are needed in other legal acts, parallel to the draft also the draft legal acts with the needed amendments are submitted to the Cabinet of Ministers for consideration.

92. The ministry in charge is responsible for correctness of facts and data included in the draft policy document, annotation or explanatory note, informative statement, draft national position or draft position, as well as for mutual correspondence of the materials in the draft policy document, draft legal act, annotation or explanatory note, informative statement, draft national position, draft position and the attached explanatory materials submitted in written and electronic form.

93. Draft policy document and the attached draft legal act, informative statement and the attached draft legal act, draft national position and the attached draft legal act, as well as draft position and the attached draft legal act is signed by the official of the respective ministry who has developed the draft or has prepared its submission for consideration at the Cabinet of Ministers, and who is specified in the covering letter (hereinafter - the person in charge for the draft), head of the legal service, official of the ministry in charge for control of execution of the task, State Secretary, as well as the submitter. Additionally to the above-mentioned officials the draft policy document and the attached draft legal act are also signed by the head of the ministry’s structural unit, which performs policy planning and coordination.

93.1 If the draft national position has been prepared by a ministry other than the one that submits the draft national position and the attached draft legal act for consideration at the Cabinet of Ministers, the draft national position is signed by the official of the ministry that has developed the respective draft, head of the legal service, official of the ministry in charge for control of execution of the task and State Secretary.

94. Draft legal act (also the international agreement or its draft which shall be signed in several languages, as well as authorisation) and its annotation when submitted for consideration:

94.1 to the State Secretaries’ meeting is signed by the official in charge for the draft, head of the legal service, official of the ministry in charge for control of assignment realisation and a State Secretary;

94.2 to the meeting of a Cabinet Committee or the sitting of the Cabinet of Ministers is signed the official in charge for the draft, head of the legal service, official of the ministry in charge for control of assignment realisation and a state secretary, as well as the submitter. The annotation is signed by the official in charge for the draft, head of the legal service, ministerial official in charge of control of task fulfilment, State Secretary and the submitter.

94.1 When submitting to the State Chancellery an international agreement which is intended for transferring to the Saeima upon signing the agreement, text of such agreement in all the languages under these Regulations and its annotation shall be signed by the officials mentioned in Sub-Paragraph 94.2 of the present Regulations.

95. Draft policy document and the attached draft legal act (Paragraphs 13, 18, 22, 25, 29 and 29.4 of the present Regulations) that is submitted for consideration at the meeting of the respective Cabinet Committee or the sitting of the Cabinet of Ministers shall include:

95.1 a covering letter (one common) signed by the submitter and providing the following information:

95.1.1 a precise reference to the Government Declaration (the assignment number denoted in the Action Plan), policy document or legal act accepted by the Cabinet of Ministers (date of approval and the concrete point), protocol decision (protocol number, date, paragraph) of the State Secretaries’ meeting, the meeting of Cabinet Committee or sitting of the Cabinet of Ministers, resolution (date and number) or order (date of approval and the concrete point) of the Prime Minister if the submitted draft is prepared in accordance with the assignments included in the above-mentioned documents;

95.1.2 the author of the draft (the group of officials or working group that has prepared the draft);

95.1.3 the persons invited to the meeting of the Cabinet Committee or the sitting of the Cabinet of Ministers and the person who informs about the issue in question;

95.1.4 date, protocol number and paragraph of the State Secretaries’ meeting in which the policy document draft was announced;

95.1.5 data about the attached documents (title, date, number, number of pages and name of the file) and the technical information carriers providing separate specification if any of them include restricted access information;

95.1.6 institutions which have not provided opinion in the set term and which have informed that they will not give an opinion, as well as information about compliance with the coordination procedure laid down in Paragraphs 81, 82 and 87 of the present Regulations;

95.1.7 family name, position, phone and fax number, e-mail address of the official in charge for the draft (this information is given on the last page in bottom left corner of the covering letter);

95.1.8 policy area according to which the draft relates according to the classification provided by these Regulations (see Appendix 4);

95.2 opinions (originals) of the ministries and other institutions that are mentioned in the respective protocol decision of the State Secretaries’ meeting as well as a print-out of the e-mail message in which the ministry or other institution informs that it will not give an opinion;

95.3 annotation – in accordance with Paragraph 3 and 4 of the present Regulations;

95.4 protocol of the interdepartmental (interinstitutional) meeting;

95.5 opinions on the objections received from the interdepartmental (interinstitutinal) meeting and a statement about the objections expressed in the above-mentioned opinions;

95.6 information signed by the submitter about consultations with local governments and non-governmental organisations and their views about the draft;

95.7 repealed;

95.8 repealed;

95.9 extract from the effective policy document in which the amendments are planned. 

96. The draft legal act submitted to the State Secretaries’ meeting for consideration in accordance with Sub-Paragraph 52.4 of the present Regulations shall be attached with:

96.1 a covering letter signed by the State Secretary containing the following information:

96.1.1 a precise reference to the Government Declaration (the assignment number denoted in the Action Plan), policy document or legal act accepted by the Cabinet of Ministers (date of approval and the concrete point), protocol decision (protocol number, date, paragraph) of the State secretaries’ meeting, the meeting of Cabinet Committee or sitting of the Cabinet of Ministers, resolution (date and number) or order (date of approval and the concrete point) of the Prime Minister if the submitted draft is prepared in accordance with the assignments included in the above-mentioned documents;

96.1.2 the author of the draft (the group of officials or working group that has prepared the draft);

96.1.3 the persons invited to the State Secretaries’ meeting and the person who informs about the issue in question;

96.1.4 date, protocol number and paragraph of the State Secretaries’ meeting in which the policy document draft was announced;

96.1.5 data about the attached documents (title, date, number, number of pages and name of the file) and the technical information carriers providing separate specification if any of them include restricted access information;

96.1.6 institutions which have not provided opinion in the set term and which have informed that they will not give an opinion, as well as information about compliance with the coordination procedure laid down in Paragraphs 81, 82 and 87 of the present Regulations;

96.1.7 family name, position, phone and fax number, e-mail address of the official in charge for the draft (this information is given on the last page in bottom left corner of the covering letter);

96.1.8 policy area to which the draft relates according to the classification provided by these Regulations (see Appendix 4);

96.1.9 on coordination with the European Commission – for draft legal acts that, in accordance with the Cabinet’s Instruction on announcement of draft technical regulations, shall be submitted to the Ministry of Economics;

96.1.10 on coordination with the European Central Bank – for draft legal acts that, in accordance with the procedure for coordination of draft financial regulations, shall be submitted to the Ministry of Finance;

96.2 annotation – in accordance with Paragraphs 3 and 4, or explanatory note;

96.3 annotation – in accordance with Paragraph 3 and 4 of the present Regulations, or explanatory note;

96.4 respective documents approving validity of the legal relations regulated by the draft legal act (for instance, documents certifying proprietary rights, decision of the municipality approving its consent to take the possession of the real estate) in case of unavailability of which it is actually impossible to make a decision;

96.5 a print-out of the respective norm of legal act (in the effective wording) in which amendments are projected, as well as a print-out of the legal norm which is the basis for issue of the legal act;

96.6 the respective legal act of the European Union in the Latvian language according to which or in connection with which the draft legal act has been elaborated;

96.7 documents specified in Sub-Paragraphs 95.2, 95.3 and 95.4 of the present Regulations;

96.8 a copy of the opinion of the European Commission – for draft legal acts that, in accordance with the Cabinet’s Instruction on announcement of draft technical regulations, shall be submitted to the Ministry of Economics;

96.9 a copy of the opinion of the European Central Bank – for draft legal acts that, in accordance with the procedure for coordination of draft financial regulations, shall be submitted to the Ministry of Finance.

97. The draft legal act which upon consideration at the State Secretaries’ meeting is submitted to the meeting of the respective Cabinet Committee or the sitting of the Cabinet of Ministers shall be attached with:

97.1 a covering letter signed by the submitter and providing the following information;

97.1.1 the author of the draft (the group of officials or working group that has prepared the draft);

97.1.2 the persons invited to the meeting of the Cabinet Committee or the sitting of the Cabinet of Ministers and the person who informs about the issue in question at the meeting of the Cabinet Committee;

97.1.3 date, protocol number and paragraph of the State Secretaries’ meeting at which the draft is considered;

97.1.4 data about the attached documents (title, date, number, number of pages and name of file) and the technical information carriers providing separate specification if any of them include restricted access information;

97.1.5 family name, position, phone and fax number, e-mail address of the official in charge for the draft (this information is given on the last page in bottom left corner of the covering letter);

97.1.6 policy area to which the draft relates according to the classification provided by these Regulations (see Appendix 4);

97.1.7 on coordination with the European Commission – for draft legal acts that, in accordance with the Cabinet’s Instruction on announcement of draft technical regulations, shall be submitted to the Ministry of Economics;

97.1.8 on coordination with the European Central Bank – for draft legal acts that, in accordance with the procedure for coordination of draft financial regulations, shall be submitted to the Ministry of Finance;

97.2 annotation – in accordance with Paragraphs 3 and 4, or explanatory note;

97.3 documents specified in Sub-Paragraphs 96.8 and 96.9 of the present Regulations.

98. The draft legal act which is submitted to the sitting of the Cabinet of Ministers without consideration at the State Secretaries’ meeting and the meeting of the Cabinet Committee (except for draft legal acts mentioned in Paragraph 102 of the present Regulations) shall be attached with:

98.1 a covering letter signed by the submitter and providing the following information;

98.1.1 a precise reference to the Government Declaration (the assignment number denoted in the Action Plan), policy document or legal act accepted by the Cabinet of Ministers (date of approval and the concrete point), protocol decision (protocol number, date, paragraph) of the State Secretaries’ meeting, the meeting of Cabinet’s committee or sitting of the Cabinet of Ministers, resolution (date and number) or order (date of approval and the concrete point) of the Prime Minister if the submitted draft is prepared in accordance with the assignments included in the above-mentioned documents;

98.1.2 the author of the draft (the group of officials or working group that has prepared the draft);

98.1.3 persons invited to the sitting of the Cabinet of Ministers;

98.1.4 date, protocol number and paragraph of the State Secretaries’ meeting where the draft is announced;

98.1.5 data about the attached documents (title, date, number, number of pages and name of the file) and the technical information carriers providing separate specification if any of them include restricted access information;

98.1.6 family name, position, phone and fax number, e-mail address of the official in charge for the draft (this information is given on the last page in bottom left corner of the covering letter);

98.1.7 institutions which have not provided opinion in the set term and which have informed that they will not give an opinion, as well as information about compliance with the coordination procedure laid down in Paragraphs 81, 82 and 87 of the present Regulations;

98.1.8 policy area to which the draft relates according to the classification provided by these Regulations (see Appendix 4);

98.1.9 in case of draft legal acts on members of a working group, consultative council or committee – a note on consent (authorisation) of the respective persons to participate if these persons are not representatives of the ministry which has submitted the draft legal act;

98.1.10 on coordination with the European Commission – for draft legal acts that, in accordance with the Cabinet’s Instruction on announcement of draft technical regulations, shall be submitted to the Ministry of Economics;

98.1.11 on coordination with the European Central Bank – for draft legal acts that, in accordance with the procedure for coordination of draft financial regulations, shall be submitted to the Ministry of Finance;

98.2 annotation – in accordance with Paragraphs 3 and 4, or explanatory note;

98.3 respective documents approving validity of the legal relations regulated by the draft legal act (for instance, documents certifying proprietary rights, decision of the municipality approving its consent to take the possession of the real estate) in case of unavailability of which it is actually impossible to make a decision;

98.4 Curriculum vitae of the respective person, where the person’s data shall include only the information needed for adoption of a decision, according to the requirements of the Law “On Data Protection of Natural Persons” (name, surname, education, work experience, language and other skills), as well as the letter or document with which the respective person has been authorized and agrees to participate in the council, if the person does not represent the submitting ministry - for the draft order of the Cabinet of Ministers for the composition of a standing consultative council;

98.5 a print-out of the respective norm of legal act (in the effective wording) in which amendments are projected, as well as a print-out of the legal norm which the basis for issue of the legal act;

98.6 the respective legal act of the European Union in the Latvian language according to which or in connection with which the draft legal act has been elaborated;

98.7 documents specified in Sub-Paragraphs 95.2, 95.3, 95.4, 96.8, and 96.9 of the present Regulations.

99. International agreement or its draft and the attached draft legal act (Paragraphs 30, 31 and 32 of the present Regulations) shall include an attached covering letter (one common) and other documents specified in Paragraph 96, 97 or 98 of the present Regulations).

100. If further activities are planned by the respective institutions with regard to the informative statement, the informative statement (Paragraph 38 of the present Regulations) and the attached draft legal act shall be supplemented with:

100.1 a covering letter (one common) signed by the submitter and providing the following information:

100.1.1 a precise reference to the Government Declaration (the assignment number denoted in the Action Plan), policy document or legal act accepted by the Cabinet of Ministers (date of approval and the specific paragraph), protocol decision (protocol number, date, paragraph) of the State Secretaries’ meeting, the meeting of the Cabinet Committee or sitting of the Cabinet of Ministers, resolution (date and number) or order (date of approval and the specific paragraph) of the Prime Minister if the submitted informative statement has been prepared in accordance with the assignments prescribed in the above-mentioned documents;

100.1.2 the author of the draft (the group of officials or working group that has prepared the draft);

100.1.3 persons invited to the sitting of the Cabinet of Ministers;

100.1.4 data about the attached documents (title, date, number, number of pages and name of the file) and the technical information carriers providing separate specification if any of them include restricted access information;

100.1.5 family name, position, phone and fax number, e-mail address of the official in charge for the draft (this information is given on the last page in bottom left corner of the covering letter);

100.1.6 policy area to which the draft relates according to the classification provided by these Regulations (see Appendix 4);

100.2 opinion (originals) of the Ministry of Finance;

100.3 opinion (originals) of the Ministry of Justice;

100.4 opinion (originals) of the ministry or other institution, which according to the draft protocol decision of the Cabinet of Ministers is in charge of further activities relating to the informative statement or which according to its competence is directly related to the respective further activities.

100.1 A covering letter as stipulated in Sub-paragraph 100.1 of the present Regulations is attached to the informative statement, if no further activities are planned with regard to the informative statement (Paragraph 38 of the present Regulations), and also to informative statements prepared before informal meetings of the Council of the European Union (Paragraph 37.1 of the present Regulations). The submitter sends the informative statement prepared before an informal meeting of the Council of the European Union to the Ministry of Foreign Affairs and other involved ministries and institutions for informative purposes.

100.2 When submitting a draft national position and the attached draft legal act or draft position in the case considered by the European Court of Justice and the attached draft legal act for consideration at the Cabinet of Ministers, the following shall be attached:

100.1. a covering letter (one common if there are several national positions) signed by the submitter and providing the following information:

100.1.1. the author of the draft (the group of officials or working group that has developed the draft);

100.1.2. persons invited to the sitting of the Cabinet of Ministers;

100.1.3. data about the attached documents (title, date, number, number of pages, filename) and technical information media; providing separate specification if any of them include restricted access information;

100.1.4. family name, position, phone and fax number, e-mail address of the official in charge for the draft (this information is given on the last page in bottom left corner of the covering letter);

100.2. informative statement;

100.3. minutes of the interinstitutional working group or opinions of ministries and other institutions in accordance with laws and regulations regulating the coordination of national positions – for draft national position;

100.4 repealed

100.5. draft letter of authorisation for the representative of the Republic of Latvia in the European Court of Justice – for draft position.

100.3 When submitting for consideration at the Cabinet of Ministers a draft position in the framework of the pre-trial process of the infringement procedure provided under Article 226, 227 and 228 of the Treaty establishing the European Community, and the attached draft legal act, the following shall be attached:

100.3 1. a covering letter signed by the submitter and providing the following information:

100.1.1. a reference to the formal announcement or substantiated opinion of the European Commission, indicating the date and number;

100.1.2. the author of the draft position (the official or working group that has developed the draft);

100.1.3. persons invited to the sitting of the Cabinet of Ministers;

100.1.4. state institutions, experts and other persons to who the draft position and attached documents were sent for coordination;

100.1.5. whether state institutions, experts and other persons have coordinated the draft position without objections or with objections, whether the objections have been taken into consideration;

100.1.6. whether agreement has been reached on the objections, if an interinstitutional meting was held or the draft position was considered at the State Secretaries’ meeting;

100.1.7. data about the attached documents (title, date, number, number of pages, filename) and technical information media; providing separate specification if any of them include restricted access information;

100.1.8. family name, position, phone and fax number, e-mail address of the official in charge for the draft position (this information is given on the last page in bottom left corner of the covering letter);

100.2. draft letter of the Ambassador Extraordinary and Plenipotentiary of the Republic of Latvia to the European Union addressed to the European Commission (the position is submitted with this letter);

100.3. draft protocol decision of the sitting of the Cabinet of Ministers with a task for the responsible ministry to prepare within set time limits a draft legal act and submit it to the Cabinet of Ministers, if preparation of a draft legal act is required to avoid the infringement procedure;

100.4. informative statement in cases specified in legal acts concerning preparation and approval of a position;

100.5. copy of the formal announcement or substantiated opinion of the European Commission;

100.6. statement on objections given in the opinions;

100.7. minutes of the interinstitutional meeting – if an interinstitutional meting has been held.

101. When submitting additional materials related to the policy document, draft legal act, draft national position, draft position or informative statement, the covering letter shall include date, protocol number and paragraph number of the State Secretaries’ meeting, meeting of the Cabinet Committee or sitting of the Cabinet of Ministers at which the respective draft policy document, draft legal act, draft national position, draft position or informative statement is considered, as well as the registration number (if such is applied) given by the State Chancellery (and specification if any of the above-mentioned additional materials include restricted access information).

102.Draft legal acts on performance of tasks assigned to a ministry or another institution by a protocol decision of the sitting of the Cabinet of Ministers, draft legal acts on approval of candidates for official positions, on appointment or dismissal of officials, attribution of special service designations, conferring citizenship through naturalisation, restoration of citizenship and conferring a certificate of recognition or award of the Cabinet of Ministers, as well as extradition of a person are considered at the sitting of the Cabinet of Ministers without a prior announcement and consideration at the State Secretaries’ meeting or at the meeting of the Cabinet Committee.

102.1 When submitting for consideration at the Cabinet of Ministers draft legal acts on performance of tasks assigned to a ministry or another institution by a protocol decision of the sitting of the Cabinet of Ministers, the following shall be attached:

102.1. a covering letter signed by the submitter and providing the following information:

102.1.1. a precise reference to the protocol decision(s) of the sitting of the Cabinet of Ministers, which gives a task to a ministry or another institution, as well as justification for the need to make changes concerning the performance of the task (e.g., for extending the term of performance, changes in the responsible institution or contents of the task);

102.1.2. the author of the draft (the group of officials or working group that has developed the draft);

102.1.3. persons invited to the sitting of the Cabinet of Ministers;

102.1.4. data about the attached documents (title, date, number, number of pages); providing separate specification if any of them include restricted access information;

102.1.5. family name, position, phone and fax number, e-mail address of the official in charge for the draft (this information is given on the last page in bottom left corner of the covering letter);

102.2. opinions (original copies) of ministries or another institutions directly connected with the respective task.

103.The Cabinet of Ministers appoints candidates for positions of officials in state institutions, as well as other candidates for positions of officials if their appointment by the Cabinet of Ministers is set by laws or regulation of the Cabinet of Ministers.

104.When submitting for consideration at the Cabinet of Ministers a draft order on approval of candidates for official positions, on appointment or dismissal of officials, attribution of special service designations, conferring citizenship through naturalisation, restoration of citizenship or conferring a certificate of recognition or award of the Cabinet of Ministers, the attachments shall be:

104.1 a covering letter signed by the submitter and providing the following information:

104.1.1 a precise reference to the law or the regulations of the Cabinet of Ministers which determined drawing-up procedure of the draft;

104.1.2 the author of the draft (the group of officials or working group that has developed the draft)

104.1.3 persons invited to the sitting of the Cabinet of Ministers. Persons concerning who a decision will be passed shall be invited to the sitting of the Cabinet of Ministers (not in case of a draft order of the Cabinet of Ministers on conferring citizenship through naturalisation or on conferring a certificate of recognition or award of the Cabinet of Ministers);

104.1.4 data about the attached documents (title, date, number, number of pages); providing separate specification if any of them include restricted access information;

104.1.5 family name, position, phone and fax number, e-mail address of the official in charge for the draft (this information is given on the last page in bottom left corner of the covering letter);

104.2 opinion (the original copy) of the Ministry of the Finance. Opinion of the Ministry of the Finance is not required for draft order of the Cabinet of Ministers on conferring citizenship through naturalisation or on restoration of citizenship;

104.3 opinion (the original copy) of the Ministry of Justice;

104.4 Curriculum vitae of the respective person – for draft order of the Cabinet of Ministers on approval of candidates for official positions, on appointment or dismissal of officials, attribution of special service designations or conferring a certificate of recognition or award of the Cabinet of Ministers – where person’s data shall include only the information needed for adoption of a decision according to the requirements of the Law “On Data Protection of Natural Persons” (name, surname, education, work experience, language and other skills);

104.5 decision of the tender committee (the original copy) if organisation of the tender is set by the respective laws and regulations;

104.6 information signed by the head of the Naturalisation Board – for draft order of the Cabinet of Ministers on conferring citizenship through naturalisation, and opinion for draft order of the Cabinet of Ministers on restoration of citizenship (the original copy);

104.7 decision (the original copy) of the Award Council of the Cabinet of Ministers – for draft order of the Cabinet of Ministers on conferring a certificate of recognition or award of the Cabinet of Ministers;

104.8 explanatory note.

105. When submitting for consideration at the Cabinet of Ministers draft legal acts on performance of tasks assigned to a ministry or another institution by a protocol decision of the sitting of the Cabinet of Ministers, on approval of candidates for official positions, on appointment or dismissal of officials, on attribution of special service designations, on conferring citizenship through naturalisation, on restoration of citizenship, on conferring a certificate of recognition or award of the Cabinet of Ministers, or on extradition of a person; they are signed by the official in charge for the draft, head of the legal service, official of the ministry in charge for control of execution of the task, State Secretary, as well as the submitter.

105.1 When submitting to the Cabinet of Ministers a draft legal act on extradition of persons, it shall have an explanatory note, opinion (the original copy) of the Ministry of Finance, opinion (the original copy) of the Ministry of Foreign Affairs, decision on permit to extradite the person together with investigation materials (Article 708 of the Criminal Procedure Law), as well as a covering letter signed by the submitter (Minister for Justice) which shall include the following information:

105.1 1. a precise reference to the laws and regulations on basis of which the draft was drawn up;

105.1 2. the author of the draft (the group of officials or working group that has prepared the draft);

105.1 3. persons invited to the sitting of the Cabinet of Ministers;

105.1 4. data about the attached documents (title, date, number, number of pages; providing separate specification if any of them include restricted access information);

105.1 5. family name, position, phone and fax number, e-mail address of the official in charge for the draft (this information is given on the last page in bottom left corner of the covering letter).

105.2 When submitting to the Cabinet of Ministers documents marked as “Restricted access information” or “For official use”, the submitter for each such document (in electronic and paper form) attached to the covering letter uses the special designations set in laws and regulations on protection of such information, and in the covering letter signed by the submitter:

105.1. includes substantiation for applying the respective restriction;

105.2. precisely indicates the status of restriction of use for each document attached to the covering letter;

105.3. indicates in which part of the sitting of the Cabinet of Ministers – in the open or closed – the issue shall be considered;

105.4. indicates if the restriction of use remains in force also after the issues has been considered at the Cabinet of Ministers.

8. Progress of Draft Policy Documents and Draft Legal Acts

106.The State Chancellery ensures progress of the draft policy documents, draft legal acts and informative statements and controls the process of their consideration at the State Secretaries’ meetings, meetings of the Cabinet Committee and at the sittings of the Cabinet of Ministers.

107.Within seven working days upon the draft is submitted to the Cabinet of Ministers the State Chancellery shall present its opinion including:

107.1 evaluation of the compliance of the draft with the effective legislation, other legal acts, as well as with policy documents accepted by the Cabinet of Ministers;

107.2 annotation or explanatory note in general;

107.3 evaluation whether the draft meets legal requirements on issuing a legal act.

108 The State Chancellery, taking into consideration the proposals expressed in opinions presented by ministries and other institutions, shall prepare respective proposals for the Prime Minister or the Director of the State Chancellery on further progress of the draft.

109. Cancellation of:

109.1 consideration of the draft policy document or informative statement that is submitted to the Cabinet of Ministers the submitter may perform at any stage of consideration;

109.2 consideration of the draft legal act is authorised to:

109.2.1 the State Secretary – up to the moment when the draft is submitted to the meeting of the respective Cabinet Committee for consideration;

109.2.2 submitter – at any stage of consideration;

109.1 The State Chancellery, receiving from the Ministry of Economics information on suspension period for progressing of the draft legal act in accordance with Paragraph 28 of the Cabinet’s Instruction on announcement of draft technical regulations, prepares a draft resolution of the Prime Minister on suspension of progressing of the draft legal act until the end of the specified period. The submitter of the draft legal act within one month from the expiry of the suspension period submits to the Cabinet of Ministers an amended draft and updated annotation or explanatory note, which also includes information on received objections and comments of the European Commission and Member States of the European Union, as well as amendments to the respective draft legal act, and other activities, taking into consideration objections and comments of the European Commission and/or Member States of the European Union.

109.2 If an extension of the suspension period for progressing of the draft legal act is necessary (paragraph 109.1 of the present Regulations), the submitter of the draft legal act within one month from the expiry of the suspension period submits to the State Chancellery a letter on extension of the suspension period for progressing of the respective draft legal act.

109.3 If an extension of the suspension period for progressing of a draft legal act that is coordinated with the European central Bank is necessary, the submitter of the draft legal act within one month from the expiry of the suspension period submits to the State Chancellery a letter on extension of the suspension period for progressing of the respective draft legal act.

109.4 If change of the government occurs, then on the day, when the Saeima’s vote of confidence for the new government is made, the submitter submits new draft policy documents and draft legal acts to the State Chancellery after the vote of confidence for the new government. After the change of the government, ministries shall re-consider topicality of the draft policy documents and draft legal acts which by the day of the change have been submitted to the Cabinet of Ministers under the procedure prescribed. Within five business days upon a positive vote of confidence for the new government the submitter shall present to the Prime Minister proposals on further progress of these drafts. In the proposals, the date of submission of each draft to the State Chancellery shall be indicated, as well as its title and the document registration number given by the State Chancellery, or the number allocated at the time of announcement by the State Secretaries’ meeting. If during five business days the submitter has not submitted a proposal on further progress of the respective draft, the State Chancellery stops control over the draft legal act and, if necessary, resumes control over fulfilment of the respective task.

8.1 Procedure of Draft Legal Acts’ Consideration at the State Secretaries’ Meeting

110. In order to coordinate views and to prepare a draft legal act for consideration at the sitting of the Cabinet of Ministers, the announced draft legal act on which no agreement has been reached at the inter-ministerial (inter-institutional) meeting, shall be initially considered at the State Secretaries’ meeting.

111. The State Secretaries’ meeting shall not consider:

111.1 draft policy document and the attached draft legal act (Paragraphs 13, 18, 22, 25, 29 and 29.of the present Regulations);

111.2 informative statement and the attached draft legal act (Paragraph 37.1 and 38 of the present Regulations);

111.3 draft legal act:

111.3.1 which contains information classified in the Law “On State Secrets”;

111.3.2 which is considered as already coordinated (Paragraph 80 and 87 of the present Regulations);

111.3.3 on establishing a standing consultancy board or a working group;

111.3.4 on conferring citizenship through naturalisation;

111.3.5 on restoration of citizenship;

111.3.6 on conferring a certificate of recognition or award of the Cabinet of Ministers;

111.3.7 on approval of candidates for official positions, on appointment or dismissal of officials;

111.3.8 on attribution of special service designations;

111.3.9 on extradition of persons;

111.3.10 on performance of tasks assigned to a ministry or another institution by a protocol decision of the sitting of the Cabinet of Ministers;

111.3.11 which according to the Freedom of Information Law contains restricted access information;

111.4 draft state budget (draft budget laws’ portfolio);

111.5 draft national position and the attached draft legal act (Paragraph 38.of the present Regulations);

111.6 draft position and the attached draft legal act (Paragraph 38.of the present Regulations).

112 Upon signing the agenda of the State Secretaries’ meeting the State Chancellery shall deliver it, as well as the drafts included in the agenda together with the respective materials (including letters on the drafts sent by natural persons, non-governmental organisations and other institutions) to the participants of the meeting.

113 The State Chancellery shall send all the materials mentioned in Paragraph 112 not later than three working days before the meeting.

114 During the State Secretaries’ meeting State Secretaries and other persons use draft legal acts and respective materials delivered in accordance with the procedure laid down in Paragraphs 112 and 113 of the present Regulations.

115 At the State Secretaries’ meeting reports about the submitted legal act are delivered by the State Secretary or his/her deputy, director of the respective department, head of the institution under subordination of the Minister for Special Assignments or the Ministry or an authorised representative of the head.

115.1 Participants of the State Secretaries’ meetings shall submit to the State Chancellery written applications on the persons invited to participate in discussions on a particular issue not later than one business day prior to the State Secretaries’ meeting.

116 Decisions about the submitted draft legal acts are adopted unanimously. If no agreement is reached, the submitter presents the draft legal act for consideration at the meeting of the Cabinet Committee.

117 Views of the State Secretaries’ meeting (specifying also separate views if appropriate) about the draft legal acts for which during the State Secretaries’ meeting no agreement was reached are recorded in the protocol of the State Secretaries’ meeting, and this information is included in the covering letter of the draft legal act when it is submitted to the Cabinet of Ministers for consideration.

118 If consideration of the draft legal act included in the agenda of the State Secretaries’ meeting is postponed during the meeting, the chairman of the meeting determines the term for repeated consideration of the matter. The term is noted in the protocol of the State Secretaries’ meeting.

119 If the State Secretaries’ meeting rejects the draft legal act, the State Chancellery, if necessary, resumes control of the task realisation determining the term for realisation – one month, and informs about this the State Secretary.

120 The draft legal act is progressed to the Cabinet of Ministers for consideration only in the case if the State Secretaries’ meeting accepts it without amendments or in the case if the necessary amendments are precisely formulated during the meeting or the amendments are submitted in writing for consideration during the meeting and they are recorded in the protocol of the meeting.

121 Not later than within a month upon acceptance the submitter hands in the draft legal acts accepted at the State Secretaries’ meeting to the Cabinet of Ministers for consideration. If the accepted draft is not amended and improved in accordance with what was decided at the State Secretaries’ meeting, the draft shall be progressed for consideration at the meeting of the Cabinet Committee.

1211 If under Paragraph 120 of the Regulations the draft legal act, which has been accepted at the State Secretaries’ meeting, is to be submitted to the Ministry of Economics in order to inform the European Commission, its consideration at the Cabinet of Ministers shall be postponed for a certain period of time in accordance with Cabinet’s Instruction on announcement of draft technical regulations. In this case the term specified in Paragraph 121 of the Regulations shall not apply to the draft legal act in question.

1212 If under Paragraph 120 of the Regulations the draft legal act, which has been accepted at the State Secretaries’ meeting, is to be submitted to the Ministry of Finance in order to send it to the European Central Bank, its consideration at the Cabinet of Ministers shall be postponed for a certain period of time in accordance with procedure for coordination of draft financial regulations. In this case the term specified in Paragraph 121 of the Regulations shall not apply to the draft legal act in question.

122 If the necessary amendments to the draft legal act are not precisely defined and recorded in the protocol of the State Secretaries’ meeting, or the draft has to be coordinated with ministries and other institutions, the draft is not accepted. In this case the draft shall be specified within two months and submitted for review at the State Secretaries’ meeting.

123 The State Chancellery stops control over the draft legal act and, if necessary, resumes control over fulfilment of the task setting a deadline - one month – and informing about this the State Secretary if:

123.1 the amended legal act is not submit to the State Chancellery within a week upon expiry of the term specified in Paragraph 121 and 122 of the present Regulations;

123.2 within six month upon the State Secretaries’ meeting all draft legal acts that are simultaneously considered at the meeting (as one portfolio) with amendments as decided at the meeting are not submitted to the State Chancellery;

123.3 progress of the draft legal act according to the decision of the State Secretaries’ meeting is possible only upon approval of a policy document or coming into effect of a legal act;

123.4 within six months after the State Secretaries’ meeting the fulfilment of conditions listed in the minutes of the State Secretaries’ meeting and necessary for further progress of the draft legal act has not been ensured.

124 If the draft legal act whose control is stopped is still of importance, it is repeatedly submitted to the State Chancellery according to the procedure set in the present Regulations.

8.2 Meeting of the Committee of the Cabinet of Ministers, its Preparation and Procedure

125 If it is necessary to consider draft policy documents, as well as draft legal acts for which no agreement was reached at the State Secretaries’ meeting they are first considered at the respective Committee of the Cabinet of Ministers (hereinafter referred to as the Committee). The Prime Minister determines number of committees, composition, meeting schedules and locations.

126 The following documents are also progressed to meetings of the respective Committee:

126.1 draft legal acts that are not amended and specified in accordance to what was decided at the State Secretaries’ meeting;

126.2 draft policy documents and draft legal acts on which objections are expressed at the Cabinet sitting or substantial amendments are proposed;

126.3 draft legal acts on which during the draw-up procedure for submission to the Cabinet of Ministers the State Chancellery finds substantial objection on legal and wording side;

126.4 for review – draft policy documents and draft legal acts accpted at the meeting of the respective Committee that have not been amended and specified in accordance with what was decided at the Committee’s meeting, and drafts not accepted at the Committee’s meeting (Paragraph 144 of the present Regulations), as well as draft legal acts approved at the Committee meeting which include technical regulations and on which the European Commission has expressed objections, and the respective draft legal act has been adjusted.

127 In order to coordinate views of the Cabinet of Ministers and self-governments extended meetings of a respective Committee of the Cabinet are organised, initiated and chaired by the Prime Minister and with participation of members of the Cabinet and representatives of self-governments as agreed. The Latvian Association of Local Governments appoints representatives for the extended meeting of the respective Committee of the Cabinet.

128 The State Chancellery three days before the meeting of the Cabinet Committee shall send to the members of the Cabinet and other persons the agenda, draft policy planning documents and draft legal acts together with the respective materials (including letters of natural persons, non-governmental organisations and other institutions on the drafts).

129 If the submitter for an exceptional case asks to include in the agenda of Committee’s meeting a draft policy document or a draft legal act, it has to be submitted to the State Chancellery not later than till 10 a.m. of the previous working day. The State Chancellery sends the additional drafts and the reviewed agenda to members of the Cabinet of Ministers and other persons (in accordance with the list approved by the Director of State Chancellery) not later than till 5 p.m. of the previous working days.

130 The ministry in charge informs the official who is invited to participate in Committee’s meetings to consider specific issues according to the covering letter of the submitter about the agenda and provides the respective materials.

131 In the status of an advisor Committee’s meeting may be participated by the following persons:

131.1 officials or their authorised representatives as set in the laws;

131.2 representative of the Prosecutor General Office;

131.3  persons invited by the Prime Minister;

131.4 persons invited by a member of the Cabinet of Ministers;

131.5 assistant or advisor of a member of the Cabinet of Ministers;

131.6 Parliamentary Secretary of the respective ministry;

131.7 State Secretary and his/her deputies;

131.8 Chief of Staff of the Prime Minister, Chief of Staff of the Deputy Prime Minister, Director of the State Chancellery and his/her authorised officials;

131.9 repealed;

131.10  Chairman of the Latvian Association of Local Governments and his/her authorised officials;

131.11 Head of the Corruption Prevention and Combating Bureau or his/her authorised officials;

131.12  Head of the Information Analysis Service or his/her authorised officials;

131.13  representative of the Republic of Latvia in the European Court of Justice;

131.14  Chairman of the Free Trade Union Confederation of Latvia or his/her authorised officials and President of the Employers’ Confederation of Latvia or his/her authorised officials.

132 Not later than a working day before the Committee’s meeting members of the Cabinet of Ministers submit a written statement to the State Chancellery about the additionally invited persons for consideration of specific issues. The ministry in charge informs the official who is invited to participate in Committee’s meetings to consider specific issues about the agenda and provides the respective materials.

133 At the Committee’s meeting the submitter, State Secretary or Deputy State Secretary, department director, head or his/her authorised official of the institution under subordination or supervision of the Minister for Special Affairs or the ministry reports about the submitted draft policy document or draft legal act.

134 Decision of the Committee on progressing the draft for consideration at the sitting of the Cabinet of Ministers is made unanimously.

135 If the respective Committee rejects the draft policy document or draft legal act, it, if necessary, assigns to draw up another draft (for instance, in place of a draft legal act – a draft concept paper).

136 If upon initiative of the chairman of the meeting, submitter or another member of the Cabinet of Ministers consideration of a draft policy document or draft legal act is postponed, the chairman during the meeting sets another term for consideration.

137 If the respective Committee rejects draft policy document or draft legal act, the State Chancellery stops control of the draft and, if necessary, resumes control of the task realisation determining the term for realisation – one month, and informs about this the ministry in charge.

138 An official appointed by the chairman of the Committee’s meeting writes protocol of the meeting of the respective Committee. In the protocol only those persons are included who have participated in the meeting and expressed their views on the concrete question, as well as decisions adopted and precisely defined tasks.

139 If the issue is urgent and the draft policy document or draft legal act considered or accepted at the Committee’s meeting has to be considered exceptionally at the next sitting of the Cabinet of Ministers, during the Committee’s meeting the submitter informs about this the chairman of the meeting and asks for his/her approval. If decision of the chairman is positive, this is recorded in the protocol.

140 The chairman and the Director of the State Chancellery or his/her authorised official sign protocol of the Committee’s meeting. If the meeting has several chairmen, all of them sign the protocol.

141 Next day upon the meeting the State Chancellery sends the protocol of the meeting to members of the Cabinet of Ministers, other persons and institutions (according to the list approved by the Director of the State Chancellery).

142 Within two working days upon receipt of the protocol of the Committee’s meeting members of the Cabinet of Ministers have the right to submit to the Director of the State Chancellery objections about the content of the protocol specifying a precise amendment wording in the protocol decision, and the respective Committee considers it during its next meeting.

143 The following documents are progressed for consideration at the Cabinet of Ministers:

143.1 draft legal act which is accepted at the Committee’s meeting without amendment or in which within two months, if not otherwise decided at the Committee’s meeting, the submitter has to make amendments that are precisely defined during the meeting or that are submitted to the Committee’s meeting for consideration and are recorded in the protocol;

143.2  draft policy document which is approved at the Committee’s meeting without amendment or in which within two months, if not otherwise decided at the Committee’s meeting, the submitter has to make amendments that are precisely defined during the meeting or that are submitted to the Committee’s meeting for consideration and are recorded in the protocol.

1431 If the draft legal act, which has been approved at the Committee’s meeting, is to be submitted to the Ministry of Economics in order to inform the European Commission, its consideration at the Cabinet of Ministers shall be postponed for a certain period of time in accordance with Cabinet’s Instruction on announcement of draft technical regulations.

1432 If the draft legal act, which has been approved at the Committee’s meeting, is to be submitted to the Ministry of Finance in order to send it to the European Central Bank, its consideration at the Cabinet of Ministers shall be postponed for a certain period of time in accordance with procedure for coordination of draft financial regulations.

144 If amendments needed in the draft policy document or draft legal act are not precisely defined during the meeting and are not recorded in the protocol of the Committee’s meeting, or if the draft has to be coordinated with the respective ministries or other institutions and officials, the draft is not accepted. Within two months, if not otherwise decided during the meeting, this draft is amended and improved and submitted for review at the respective Committee’s meeting.

145 The State Chancellery stops control over the draft policy document or draft legal act and, if necessary, resumes control of the task realisation determining the term for realisation – one month, and informs about this the ministry in charge if:

145.1 within a week upon the term set forth in Paragraphs 143 and 144 the ministry in charge has not submitted the amended draft policy document or draft legal act to the Cabinet of Ministers;

145.2 within six month according to the procedure set forth by the Cabinet of Ministers the ministry in charge has not submitted all draft legal acts which according to what has been decided in the Committee’s meeting or the resolution have to be simultaneously (as one portfolio) considered at the sitting of the Cabinet of Ministers or Committee’s meeting;

145.3 according to what has been decided at the respective Committee’s meeting consideration of the draft policy document and draft legal act is possible only upon approval of another policy document or coming into effect of a legal act;

145.4 if within six months after receiving of the Prime Minister’s resolution the fulfilment of conditions necessary for further progress of the draft legal act or draft policy document has not been ensured;

145.5 if within six months after the committee meeting the fulfilment of conditions listed in the minutes of the committee meeting and necessary for further progress of the draft legal act or draft policy document has not been ensured.

146 If control of the draft policy document or draft legal act is stopped but the document is still of importance to the submitter, it shall be repeatedly submitted to the Cabinet of Ministers according to the existing procedure.

147. repealed

8.3 Sittings of the Cabinet of Ministers, Their Preparation and Procedure

148 The following documents are considered at the Cabinet sitting without consideration at the respective Committee:

148.1 informative statement and the attached draft legal act;

148.2 draft legal act:

148.2.1 repealed;

148.2.2 that is considered as coordinated (Paragraphs 80 and 87 of the present Regulations);

148.2.3 on conferring citizenship through naturalisation;

148.2.4 on restoration of citizenship;

148.2.5 on conferring a certificate of recognition or award of the Cabinet of Ministers;

148.2.6 on approval of candidates for official positions, on appointment or dismissal of officials, and on attribution of special service designations;

148.2.7 on establishment of a standing consultancy board or a standing working group;

148.2.8. on extradition of persons;

148.2.9. on performance of tasks assigned to a ministry or another institution by a protocol decision of the sitting of the Cabinet of Ministers;

148.3 draft state budget (portfolio of draft budget laws);

148.4 draft policy document or draft legal act containing information classified in the Law “On State Secret;

148.5 draft policy document or draft legal act which according to the Freedom of Information Law contains restricted access information;

148.6 draft national position and the attached draft legal act

148.7 draft position and the attached draft legal act.

149 The Prime Minister is authorised to announce any issue to be a matter of the Cabinet of Ministers (issues which according to the procedure have to be discussed and resolved only at the Cabinet sitting), if necessary, setting a procedure for coordination of the respective draft policy document or draft legal act.

150 Member of the Cabinet of Ministers upon inclusion of the opinion of the Ministry of Justice and Ministry of Finance (in case of any objections or proposals), as well as for policy documents – opinion of the State Chancellery (in case of any objections or proposals) or its coordination (with respective signatures) has the right to ask the Prime Minister to announce any draft policy document or draft legal act to be:

150.1 matter of the Cabinet of Ministers – the covering letter shall provide substantiation why this issue has to be discussed and resolved only at the Cabinet sitting;

150.2 urgent issue – the covering letter shall provide substantiation of urgency.

150.1 When sending draft policy document or draft legal act to the Ministry of Justice and Ministry of Finance for an opinion and sending draft policy document to the State Chancellery, the ministry, before the respective draft is submitted to the Cabinet of Ministers asking the Prime Minister to announce the draft as a matter of the Cabinet of Ministers or an urgent issue according to the procedure set in Paragraph 150 of the present Regulations, in a covering letter provides justification why the issue has to be decided in substance at the sitting of the Cabinet of Ministers, or justification of the urgency of the issue and date until which the opinion has to be given. If the ministry does not give a justification and a date until which the opinion has to be given, the Ministry of Justice, Ministry of Finance and State Chancellery give their opinions within two weeks time.

151 The State Chancellery makes improvements on legal and wording side of the draft legal act that has been accepted and progressed to the Cabinet sitting.

152 Upon drawing up of the final draft of legal act’s text the State Chancellery coordinates this draft legal act with the respective ministry and progresses the draft policy document, draft legal act or informative statement to the Cabinet of Ministers for consideration.

153 Draft legal acts accepted at the State Secretaries’ meeting are usually included in the agenda of the Cabinet sitting within two weeks upon the day when the submitter presents the draft accepted at the State Secretaries’ meeting to the Cabinet of Ministers for consideration.

154 Draft policy documents and draft legal acts considered and approved at the respective Committee’s meeting are usually included in the agenda of the Cabinet sitting within two weeks upon the Committee’s meeting or upon submission of the amended and improved draft policy document to the Cabinet of Ministers for consideration.

155 The Prime Minister determines time and place of the Cabinet sittings.

156 On assignment of the Prime Minister the Director of the State Chancellery announces the Cabinet sitting, and all member of the Cabinet of Ministers, as well as officials as provided in the laws, representative of the Republic of Latvia in the European Court of Justice and persons invited by the Prime Minister (for consideration of a specific issue) participate in the Cabinet sitting.

157 The State Chancellery two business days before the Cabinet sitting shall send to the members of the Cabinet and other persons the agenda, draft policy planning documents, draft legal acts and informative statements together with the respective materials (including letters of natural persons, non-governmental organisations and other institutions on the drafts).

158 The respective ministry informs the official who according to the covering letter of the submitter is invited to participate in the Cabinet sitting for consideration of specific issues about the agenda and provides with the respective materials.

159 Members of the Cabinet of Ministers, Chairman of the Latvian Association of Local Governments and representatives of non-governmental organisations not later than a working day before the sitting submit to the Prime Minister a written statement on persons invited exclusively for consideration of specific issues of the agenda. The ministry in charge informs the official who is invited to participate in Committee’s meetings to consider specific issues about the agenda and provides the respective materials.

160 Deputy Prime Minister, a Minister or a Minister for Special Assignments who according to the order of the Prime Minister replaces another Deputy Prime Minister, a Minister or a Minister for Special Assignments during his/her business trip or sickness is authorised to submit to the Prime Minister a proposal to invite to the Cabinet sitting the State Secretary of the ministry lead by the absent member of the Cabinet of Ministers for consideration of a specific issue.

161 If the submitter asks to exclusively include in the agenda of the Cabinet sitting an additional draft policy document, draft legal act or informative statement, it is submitted to the Cabinet of Ministers not later than till 3 p.m. in last working day before the sitting.

162 The State Chancellery sends the agenda of the Cabinet sitting with the additional drafts and respective materials to the addressees not later than till 10 a.m. in the day of the Cabinet sitting.

163 Chairman of the Cabinet sitting who also determines debate procedure and duration is the Prime Minister or a person who replaces the Prime Minister according to the procedure set forth in the legal acts (hereinafter referred to as the chairman of the Cabinet sitting).

164 The Director of the State Chancellery or his/her authorised official keeps minutes of the Cabinet sitting. In the minutes of the Cabinet sitting names of those persons are included who have participated in the sitting and have expressed their views on the specific issue, decisions passed, precisely defined tasks and results of voting (if such occurred).

165 Decisions at the Cabinet sitting are adopted according to the procedure set forth in the Law ”The Structure of the Cabinet of Ministers”. In case the votes are equal (“for” are equal with “against” and “abstentions”), repeated voting is performed. If the votes are again equal, the Chairman’s opinion decides the outcome.

166 If consideration of a draft policy document, draft legal act, draft national position, draft position or informative statement included in the agenda of the Cabinet sitting is postponed upon initiative of the chairman, submitter or another member of the Cabinet of Ministers, the chairman during the sitting sets another term for consideration of this issue. This is recorded in the sitting’s protocol.

167 If during the sitting the draft policy document, draft legal act or informative statement is rejected, the State Chancellery stops control over the draft and, if necessary, resumes control over fulfilment of the task setting a deadline - one month – and informing the submitter.

168 Procedure according to which a draft policy document, draft legal act or an informative statement that in accordance with the Law “On the State Secrets” contains secret information, coordination with ministries and other institutions has to be submitted and considered by the Cabinet Ministers, is set forth in the instruction of the Cabinet of Ministers.

168.1 The Cabinet of Ministers shall approve an instruction on the procedure for coordination of a draft policy document, draft legal act or informative statement, which according to the Freedom of Information Law contains restricted access information, with ministries and other institutions, as well as for submission to and consideration by the Cabinet of Ministers.

169 If a member of the Cabinet of Ministers has objection about a specific issue considered at the Cabinet sitting, he/she expresses his/her views during consideration of this issue, draws up the objections in writing and till the end of the sitting submits them to the Director of the State Chancellery.

170 On the basis of objections mentioned in Paragraph 169 of the present Regulations, the different opinion of the member of the Cabinet regarding the adopted decision is recorded in the sitting’s minutes.

171 Draft law, draft resolution of the Saeima, as well as draft regulations of the Cabinet of Ministers that is to be issued in accordance with the procedure set forth in Article 81 of the Satversme of the Republic of Latvia, shall be approved at the Cabinet sitting provided their text is fully prepared and is drawn up for delivery to the Saeima. If the text is not fully prepared, it shall not be approved at the sitting and the Cabinet of Ministers shall decide on further progress of the draft.

172 During the Cabinet sitting the chairman precisely defines proposals expressed and accepted at the Cabinet sitting for their recording in the protocol.

173 If amendments are needed in the draft policy document or draft legal act that are not precisely defined during the Cabinet sitting and recorded in the minutes, or the draft needs coordination with the respective ministries or other institutions and officials, the draft is not accepted. Within two months, if not otherwise decided at during the sitting, the respective draft is amended and improved for repeated consideration at the Cabinet sitting.

174 If the draft policy document or draft legal act is accepted at the Cabinet sitting assigning to make specific improvements, the submitter within a week upon the Cabinet sitting at which the draft was accepted (if no other term has been specified in the sitting’s protocol) improves the text of the respective draft policy document or draft legal act and submits the amended draft to the State Chancellery.

174.1 The policy document (summary) accepted by the Cabinet of Ministers shall be signed by the submitter or other minister in accordance with Paragraph 190 and 191 of the present Regulations.

175 If members of the Cabinet of Ministers have objections against the draft policy document or draft legal act or they request essential amendments to the text, the Cabinet of Ministers decides on progressing this draft legal act for consideration at the respective Committee’s meeting and records the decision in the sitting’s minutes.

176 During the Cabinet sitting a member of the Cabinet of Ministers has the right to ask that upon drawing up the final draft protocol decision the State Chancellery coordinate the draft protocol decision on every issue considered at the Cabinet sitting.

177 The chairman of the sitting and the Director of the State Chancellery sign minutes of the Cabinet sitting. If several persons chair the sitting, all of them sign the minutes. Upon signing the minutes of the Cabinet sitting the State Chancellery sends it to members of the Cabinet of Ministers, other persons and institutions according to the list approved by the Director of the State Chancellery.

178 Members of the Cabinet of Ministers have the right within two days upon receipt of the minutes of Cabinet sitting to submit written objections to the Director of the State Chancellery on content of the relevant minutes identifying a more precise wording of the minutes decision which are considered at next Cabinet sitting.

179 The State Chancellery stops control over the draft policy document and draft legal act and, if necessary, resumes control over fulfilment of the task setting a deadline - one month - and informing the ministry in charge:

179.1 if within a week upon expiry of the term specified in Paragraphs 173 and 174 of the present Regulations the ministry in charge has not submitted the amended draft policy document or draft legal act to the Cabinet of Ministers;

179.2 if within six months after the sitting of the Cabinet of Ministers the fulfilment of conditions indicated in the minutes of the sitting of the Cabinet of Ministers and necessary for further progress of the draft legal act has not been ensured. This condition does not apply to drafts mentioned in Chapter 3 of the present Regulations;

179.3 if within six months after receiving of the Prime Minister’s resolution the fulfilment of conditions necessary for further progress of the draft legal act or draft policy document has not been ensured.

180. If project whose control has been stopped is still of importance to the submitter, it is repeatedly submitted to the Cabinet of Ministers according to the procedure set forth in the present Regulations.

9. Ranking of Members of the Cabinet of Ministers

181. Members of the Cabinet of Ministers have the following ranks:

181.1 Prime Minister;

181.2 Deputy Prime Minister;

181.3 Minister, Minister for Special Affairs;

181.4 State Minister.

182. Within the framework of one rank, a higher rank is designated to the Deputy Prime Minister, Minister or Minister for Special Affairs who has been in the office for a longer period of time. If the duration in the office is the same, a higher rank is designated to the official who is older (by the date of birth). Woking places of members of the Cabinet of Ministers at the Cabinet sittings and Committee’s meetings are determined according to the ranks.

183. Chairman of the Cabinet sitting or chairman of the respective Committee’s meeting applies the ranks of members of the Cabinet of Ministers during the Cabinet sitting or the respective Committee’s meeting when giving the floor during debate on a specific issue and when determining who of the members of the Cabinet of Ministers will sign the draft legal act approved by the Cabinet of Ministers.

10. Formalisation Procedure of Decisions of the Cabinet of Ministers

184. Decisions of the Cabinet of Ministers are drawn up in the form of regulations, instructions, recommendations, orders and protocol decisions of the Cabinet sittings.

185. Decisions adopted or tasks assigned at the Cabinet sitting for separate public institutions or officials are recorded in the minutes of the Cabinet sitting.

186. In the text of the legal act approved by the Cabinet of Ministers only such amendments may be made that are stipulated in the protocol of the Cabinet sitting, as well as mistakes related to the above-mentioned amendments.

187. The State Chancellery provides drawing up of the draft legal act approved at the Cabinet sitting for signing or for sending it to the Saeima.

188. Regulations, instructions, recommendations and orders approved by the Cabinet of Ministers without amendments are signed by the Director of the State Chancellery and afterwards by the respective member of the Cabinet of Ministers (second signature) and Prime Minister (first signature).

189. If according to the present Regulations the respective draft legal act is considered at the Cabinet sitting as a matter of the Cabinet of Minister or as an urgent issue, the State Chancellery, if not otherwise provided by the minutes of the Cabinet sitting, usually within five working days provides drawing up of the approved legal act for signing.

190. If the minister – submitter of the draft legal act – does not participate at the Cabinet sitting, on behalf of this minister the legal act issued by the Cabinet of Ministers is signed (second signature) by the minister who is replacing him/her on the day of Cabinet sitting.

191. If the Prime Minister submits a draft legal act to the Cabinet of Ministers for consideration, during the Cabinet sitting the Cabinet of Ministers adopts a decision who of the ministers will sign (second signature) the respective legal act and a respective record is made about this in the minutes of the Cabinet sitting.

192. The State Chancellery within three days upon the Cabinet sitting if not otherwise set in the minutes of the Cabinet sitting sends to the Saeima the following documents: legal act accepted at the Cabinet sitting and signed by the submitter (in cases stipulated in the present Regulations – also the international agreement) together with a covering letter signed by the Prime Minister, annotation, extract of the Cabinet sitting’s protocol and technical carrier of information in which the text of draft law, text of the international agreement and (or) its translation and text of annotation is saved.

192.1 The State Chancellery shall within three business days upon the respective Cabinet sitting, if not otherwise provided by the minutes of the Cabinet of Ministers, send draft resolution of the Saeima, which is accepted at the Cabinet sitting and signed by the submitter, together with a covering letter signed by the Prime Minister, extract of the Cabinet sitting’s minutes and technical carrier of information containing the text of the draft resolution of the Saeima.

193. Legal acts are dated according to the date of approval. Orders of the Prime Minister and orders of the Cabinet of Ministers are dated according to the date of signature.

194. Policy document (summary) approved by the Cabinet of Ministers and the issued legal act shall be published in the newspaper “Latvijas Vēstnesis” within two business days upon receipt from the State Chancellery of a certified copy of the above-mentioned documents.

194.1 If the draft legal act, which has been approved by the Cabinet of Ministers, is to be submitted to the Ministry of Economics in order to inform the European Commission in accordance with Cabinet’s Instruction on announcement of draft technical regulations, the State Chancellery shall send it to the Ministry of Economics within three days upon signature.

195. Conformity of the published policy document (summary) or legal act and published policy document, legal act or informative statement with the certified copy of the above-mentioned documents, which is delivered by the State Chancellery, shall be ensured by the newspaper Latvijas Vēstnesis.

196. The responsible official for enforcement of the regulations, instructions, recommendations or order of the Cabinet of Ministers is the signer (second signature) (in case stipulated in Paragraph 190 of the present Regulations – submitter of the respective draft legal act) or the institution or official as provided by the respective legal act.

197. Comments on the legal act issued by the Cabinet of Ministers are provided by the respective Deputy Prime Minister or Minister – signer of the legal act (second signature), but in case stipulated in Paragraph 190 of the present Regulations – submitter of the draft legal act.

11. Orders and Resolutions of the Prime Minister and Their Enforcement

198. The Prime Minister passes orders in accordance with the Law “On Structure of the Cabinet of Ministers”, the present Regulations and other laws and regulations.

199. For realisation of a specific task the Prime Minister passes an order on establishment of a temporary working group. The order shall provide the composition of the working group, issues to be considered, activities and scheduled tasks. The order shall also provide a task to submit to the respective institution all materials related to the performance of the working group (for instance, protocols of meetings).

200. The order of the Prime Minister:

200.1 appoints a Minister, a Minister for Special Assignments (upon vote of confidence in the Saeima);

200.2 appoints a Deputy Prime Minister;

200.3 appoints a Minister in the position of Deputy Prime Minister;

200.4 appoints a State Minister (upon coordination with the respective Minister and vote of confidence in the Saeima);

200.5 appoints a Parliamentary Secretary of the respective Ministry (upon recommendation of the respective Minister);

200.6 appoints the Chief of Staff of the Prime Minister’s Office;

200.7 during absence of the Prime Minister or if he is otherwise impeded to fulfil his duties – appoints the Acting Prime Minister;

200.8 during absence of a Deputy Prime Minister or a Minister or if he/she is otherwise impeded to fulfil his/her duties – appoints the Acting Deputy Prime Minister or Acting Minister;

200.9 grants vacations to members of the Cabinet of Ministers, Parliamentary Secretaries of ministries, Director of the State Chancellery and head of institution under subordination of the Prime Minister.

201. The Prime Minister shall adopt a decision on further progress of the draft policy documents, draft legal acts and informative statements submitted to the Cabinet of Ministers, as well as assign tasks to members of the Cabinet of Ministers, Chief of Staff of the Deputy Prime Minister, Director of the State Chancellery, Head of the Information Analysis Service and Head of the Corruption Prevention and Combating Bureau.

202. When submitting to the State Chancellery a draft order of the Prime Minister, together with it the following is submitted:

202.1 a covering letter signed by the submitter with the following information;

202.1.1 a precise reference to the Government Declaration (the assignment number denoted in the Action Plan), policy document or legal act approved by the Cabinet of Ministers (date of approval and the concrete point), protocol decision (protocol number, date, paragraph) of the State Secretaries’ meeting, the meeting of the Cabinet Committee or sitting of the Cabinet of Ministers, resolution (date and number) of the Prime Minister if the submitted draft is prepared in accordance with the assignments included in the above-mentioned documents;

202.1.2 the author of the draft (the official or working group that has prepared the draft);

202.1.3 data about the attached documents (title, date, number, number of pages, filename) and technical information media; providing separate specification if any of them include restricted access information;

202.1.4 family name, position, phone and fax number, e-mail address of the official in charge for the draft (this information is given on the last page in bottom left corner of the covering letter);

202.1.5 for draft orders on members of the working group – a note on consent (authorisation) of the respective persons to participate if these persons are not representatives of the ministry which has submitted the draft order;

202.2 letter or other document with which the respective person has been authorized and agrees to participate in the working group, if the person does not represent the submitting ministry - for the draft order on the working group.

203. Draft order of the Prime Minister is signed by the official in charge of the draft, head of the legal service and ministerial official in charge of the realisation of the task, the respective State Secretary, as well as the submitter.

204. Within two working days upon receipt from the State Chancellery of a copy of Prime Minister’s order, it is published in the newspaper “Latvijas Vēstnesis”. The newspaper “Latvijas Vēstnesis” ensures conformity of the published Prime Minister’s order with the copy of the order sent by the State Ministry.

205. Responsibility for realisation of the task assigned by the order of the Prime Minister is laid on the official or institution as stipulated in the Prime Minister’s order.

206. The official indicated in every task (resolution) shall be responsible for fulfilment of the tasks assigned in the Prime Minister’s resolution. The responsible official for the task (resolution) assigned by Prime Minister’s resolution and to be fulfilled jointly shall be the official who is mentioned first in the task (resolution).

207. The term for realisation of the task assigned by the Prime Minister’s order is one month if no other term is set. Proposal on amendments to the fulfilment term set in the order of the Prime Minister shall be submitted to the State Chancellery in the form of a draft order of the Prime Minister.

208. The term for realisation of the task assigned by the resolution of the Prime Minister is ten working days upon the day of receipt of the respective resolution if no other term is set. If additional preparation or coordination of the issue is needed, the Prime Minister upon consideration of the reasonable request of the addressee may extend the term for realisation of the task

209. The term for realisation of the task assigned by an urgent resolution of the Prime Minister is three working days upon the day of receipt of the resolution if no other term is set.

210. The State Chancellery controls only those tasks assigned by orders and resolutions of the Prime Minister on realisation of which shall be informed in writing the Cabinet of Ministers or Prime Minister or in which drawing up and submission of documents is determined.

211. Next working day upon expiry of the realisation term for the task the State Chancellery sends to the ministerial official in charge a reminder on control of task realisation. This official within three working days upon receipt of the reminder submits to the State Chancellery information on progress in task realisation, identifies the official in charge of task realisation, as well as identifies the reason of non-fulfilment of the task.

212. Upon expiry of the term set in Paragraph 211 of the present Regulations the State Chancellery prepares proposals to the Prime Minister on further progress of the specific matter and, if necessary, presents respective information to the State Secretaries’ meeting.

213. When responding to the State Chancellery on realisation of the task assigned by a Prime Minister’s order or resolution, number and date of the realised document shall also be specified.

214. Upon consideration of the written proposal of the submitter the Prime Minister decides on termination of control of the task that has lost its topicality.

215. The common control procedure in ministries and State Chancellery of realisation of the tasks assigned by orders and resolutions of the Prime Minister is set forth in the respective instruction of the Cabinet of Ministers.

12. Enforcement of Laws and Resolutions of the Saeima

216. When receiving laws or resolutions of the Saeima in which special tasks are assigned to the Cabinet of Ministers, as well as other Saeima documents that are sent to the Cabinet of Ministers for consideration or informative purposes the State Chancellery registers them and, if necessary, prepares a draft task (resolution) of the Prime Minister for the respective member of the Cabinet of Ministers.

217. In order to provide enforcement of the tasks assigned to the Cabinet of Ministers that are included in laws and Saeima resolutions, the Prime Minister assigns the respective member of the Cabinet to prepare and to submit for consideration the necessary draft legal act.

218. The Director of State Chancellery on assignment of the Prime Minister is authorised to request information from State Secretaries on enforcement of the tasks stipulated in Paragraph 217 of the present regulations. Information shall be provided within ten working days upon receipt of the request.

219. Realisation term for the tasks stipulated in Paragraph 217 of the present Regulations is three months.

220. Enforcement of a Prime Minister’s resolution or a resolution of the Director of State Chancellery is provided by official who is first mentioned in the resolution but the respective ministry and State Chancellery perform control.

221. The State Chancellery on next day upon expiry of the realisation term of the resolution of the Prime Minister or Director of the State Chancellery sends to the ministerial official in charge a reminder on control of task realisation. This official within three working days upon receipt of the reminder submits to the State Chancellery information on progress in task realisation, identifies the official in charge of task realisation, as well as identifies the reason of non-fulfilment of the task.

222. Upon expiry of the term set in Paragraph 221 of the present Regulations the State Chancellery prepares proposals to the Prime Minister on further progress of the specific matter and, if necessary, presents respective information to the State Secretaries’ meeting.

223. The common control procedure in ministries and State Chancellery of realisation of the tasks assigned by laws and Saeima resolutions is set forth in the respective instruction of the Cabinet of Ministers.

13. Enforcement of Legal Acts and Other Documents of the Cabinet of Ministers

224. The official or institution in charge of fulfilment of the task assigned by a protocol resolution of the State Secretaries’ meeting, protocol resolution of the Cabinet’s Committee or by the legal act of the Cabinet of Ministers, shall be the official or institution, which is mentioned first if not otherwise provided in the respective protocol decision of the State Secretaries’ meeting or meeting of the Cabinet Committee, or in the respective legal act of the Cabinet of Ministers.

225. The State Chancellery controls only those tasks on which the Cabinet of Ministers or Prime Minister shall be informed in writing or in which drawing up and submission of documents is determined.

226. The fulfilment term for tasks assigned by a protocol decision of the State Secretaries’ meeting (except for the tasks which are related to announcement of the submitted projects) is two months if no other term is set.

227. The fulfilment term for tasks assigned in a protocol decision of a meeting of Cabinet’s Committee or a sitting of the Cabinet of Ministers is two months if no other term is set. Proposal on amendments to the fulfilment term set in a protocol decision of a sitting of the Cabinet of Ministers or in another legal act shall be submitted in the form of a respective draft legal act. Decision on amendments to the fulfilment term set in a protocol decision of a sitting of the Cabinet of Ministers shall be passed by the Prime Minister upon consideration of the respective written proposal of a member of the Cabinet of Ministers.

228 In order to provide realisation of the tasks assigned in legal acts of the Cabinet of Ministers and protocol decisions of the State Secretaries’ meeting, the Director of State Chancellery on the assignment of the Prime Minister is authorised to request information form the State Secretaries on task realisation. Information shall be provided within ten working days upon receipt of the request.

229. The State Chancellery on next business day upon expiry of the task fulfilment term shall send to the ministerial official in charge a reminder on control of task realisation. This official within three working days upon receipt of the reminder shall submit to the State Chancellery information on progress in task realisation or in accordance with Paragraphs 207, 208, 219 and 227 of the Regulations shall present proposals on changes in the deadline for fulfilment of the task.

230. Upon expiry of the term set in Paragraph 229 of the present Regulations the State Chancellery prepares proposals to the Prime Minister on further progress of the specific matter and, if necessary, presents respective information to the State Secretaries’ meeting.

231. When responding to the State Chancellery on realisation of the task assigned by a resolution of the Director of State Chancellery, number and date of the realised document shall also be specified.

232. Decision about termination of control of the task that has lost its topicality and of drafts stipulated in Paragraph 109 of the present Regulations is made by the Prime Minister upon consideration of the written proposal of the respective Cabinet member, and the Director of the State Chancellery upon consideration of the written proposal of the respective State Secretaries.

233. The common control procedure in ministries and State Chancellery of realisation of the tasks assigned by legal acts of the Cabinet of Ministers and protocol decisions of the State Secretaries’ meeting is set forth in the respective instruction of the Cabinet of Ministers.

14. Meetings of Parliamentary Secretaries

234. Meeting of Parliamentary Secretaries are organised at the State Chancellery. Time, place and issues to be discussed at a concrete meeting of Parliamentary Secretaries are determined in the instruction of the Cabinet of Ministers.

235. The Prime Minister or his/her authorised person chairs meetings of Parliamentary Secretaries.

236. An official appointed by the Director of State Chancellery keeps protocol of meetings of the Parliamentary Secretaries. The protocol shall include persons participating at the meeting, as well as issues and decisions adopted at the meeting.

15. Procedure of Official Foreign Business Trips or Absence Due to Other Reasons of Members of the Cabinet of Ministers and Other State Officials

237. Member of the Cabinet of Ministers, Parliamentary Secretary, Director of the State Chancellery and heads of other direct administration institutions subordinated to the Prime Minister shall have the right to go on official foreign business trips only upon a respective order of the Prime Minister.

238. Procedure according to which the absent member of the Cabinet of Ministers is replaced is stipulated in the respective instruction of the Cabinet of Ministers.

239. The State Chancellery shall coordinate the draft order of the Prime Minister on a foreign business trip of a member of the Cabinet of Ministers, Parliamentary Secretary, Director of the State Chancellery and heads of other direct administration institutions subordinated to the Prime Minister with the Ministry of Foreign Affairs.

240. The Ministry of Foreign Affairs within 24 hours upon signing the order of the Prime Minister:

240.1 if necessary, prepare memorandums to respective foreign embassies on receipt of visas;

240.2 inform the respective diplomatic and consular representation of the Republic of Latvia on the expected official foreign business trip and coordinate the needed assistance in preparation and process.

241. Member of the Cabinet of Ministers, Parliamentary Secretary, Director of the State Chancellery, and heads of other direct administration institutions subordinated to the Prime Minister within five business days after the end of the official foreign business trip shall submit to the Prime Minister a written report on the business trip and its results (a copy – to the Minister for Foreign Affairs) reporting on meetings with officials and issues discussed.

16. Final Provisions

242. When submitting to the Cabinet of Ministers draft policy documents and draft legal acts that are announced at State Secretaries’ meeting before the present Regulations enter into effect, the procedure of submission and consideration of draft policy document and draft legal acts at the Cabinet of Ministers set forth in the present Regulations.

243. The State Chancellery gathers information on draft policy documents and draft legal acts that are submitted to the Cabinet of Ministers for consideration till the day when the present Regulations enter into effect, and they are considered at the first meting of the respective Cabinet’s Committee in June 2002 in order to determine further progress of the drafts.

244. The following regulations are null and void:

244.1 Regulations No 129 of the Cabinet of Ministers “Procedure of Development and Realisation of National Programmes” of May 9, 1995 (“Latvijas Vēstnesis”, 1995, No 73);

244.2 Regulations Nr 160 of the Cabinet of Ministers “Regulations of the Internal Order and Procedure of the Cabinet of Ministers” of April 30, 1996 (“Latvijas Vēstnesis”, 1996, No 80/81; 1997, No 7/8, 184/185, 199/200; 1998, No 102/105, 109/100.).

244.1 Ministries prepare applications for state budget for 2007 in accordance with the structure of programmes of operational strategy of the institution

245. Chapter 5 of the Regulations enters into effect on January 1, 2003.

246. The Regulations enter into effect on June 1, 2002.

Prime Minister A.Bērziņš